Job Information
Commonwealth of Pennsylvania Administrative Assistant 1 in Philadelphia, Pennsylvania
Reference #: 4459166 THE POSITION Are you a self-directed individual who does well under pressure and would enjoy working in a fast-paced clerical environment? If this describes you, you may be interested in the immediate opening for an Administrative Assistant 1 within the Department of Health, Bureau of Statistics and Registries, Division of Vital Records. Our mission is to promote a healthy Pennsylvania, and this position supports the bureau's mission of managing a statewide registry for vital events by serving as the branch registrar for death cases, performing fiscal management duties, carrying out public relations responsibilities, examining and processing a range of applications for vital event certificates, and amending birth and death records. This is a rewarding position with career advancement opportunities. Qualified individuals are encouraged to apply today and start your career path with the Department of Health!
DESCRIPTION OF WORK The eastern region Administrative Assistant 1 serves as the branch office registrar for the registration of deaths and fetal deaths. Duties include providing advice and counseling on a myriad of death registration issues, performing public relations activities by interacting with funeral directors and consumers in the branch office, and ensuring that records requests are legal in order to hinder fraudulent activity. You also act as a back-up to the branch clerks by providing in-person counter service to funeral directors and consumers seeking death records needed for funeral arrangements, insurance claims, and estate settlements.
Other duties include serving as the branch office's human resource liaison to ensure documents are submitted in accordance with regulation by communicating with prospective employees and coordinating on-boarding of new employees. In addition, you are responsible for the fiscal oversight of the branch office. These duties include preparing statistical reports, managing all incoming revenue and reconciling daily, ensuring daily deposit of revenue into the appropriate funding streams, reconciling bank statements, and serving as the purchasing coordinator.
Interested in learning more? Additional details regarding this position can be found in theposition description.
Work Schedule and Additional Information:
Full-time employment, 37.5-hour work week Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Applicants will be considered to have met the educational requirements once they are within three (3) months of graduating with a qualifying degree/credits. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.