Job Information
CBRE APAC, Senior Project Coordinator in Petaling Jaya, Malaysia
APAC, Senior Project Coordinator
Job ID
152544
Posted
29-Jan-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Project Management
Location(s)
Petaling Jaya - Selangor - Malaysia
Job Title:
CBRE Title: Senior Project Coordinator/Associate Project Manager
Location of work: Damansara, PJ
About the role:
The purpose of this position is to provide administrative support to the Capital Project Services (CPS) and Project Management team
Project Management support for singular Client
Regional Account client
Project support across APAC - China & India mainly
Project covering: existing facilities upgrade/reftrofit/Fit out
Working with various Regional & Global stakeholders
What You’ll Do:
Documentation management:
Oversees and manages project documentation and coordinates documentation revisions and distributions.
Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders)
Assists project team in project closeout process including turnover documentation and financial reconciliation
Acts as a 'go-to' administrator for project tracking systems and websites.
Project Coordination:
Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management
Support in record and issuance of minutes of meetings where required
Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk
Processes invoices and pay applications for projects in compliance with established governance
Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
Capital Plan management:
Assist the PMO Director in updating the Client’s regional capital plan and update it into the project management technology tool (i.e. KAHUA)
Consolidate project cashflow reports from PMOs / PJMs to update regional capital plan
Perform variance analysis of capital plan submissions
Project data analysis:
Update and maintain project work order and PO databases for commercial analysis
Data management:
Be the champion for the project management technology tool used on account (i.e. KAHUA) region and function as the point of contact for support by the Project Management team
Work with project management team to ensure data integrity and accuracy for all projects tracked by the project management technology tools (i.e. KAHUA)
Data Entry of project information into project management technology tools (i.e. KAHUA), where required
General Duties:
Trains new project support team on project policies, administration and governance.
Other ad-hoc duties as assigned
What You'll Need:
Key skills set:
Analytical such managing capital plan, cash flow forecast, consolidating , projects budget
Kahua Champion - coordination works
Aptitudes:
Interpersonal and communication skills
Basic knowledge of financial terms and principles
Strong Excel skills
Strong influencing skills
Ability to inspire confidence
Can manage a high degree of variability
High degree of integrity
Highly motivated and self-aware
Highly organised with attention to detail
Results focused
Education and Qualifications
A Level education or above
Experience in administration or similar projects coordinator role (desirable)
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)