BRTRC Senior Executive Assistant in Pentagon, United States
BRTRC Federal Solutions is seeking candidates for an immediate Senior Executive Assistant position to provide superior support and outstanding quality customer service to our customer. This, full-time, position is available immediately and is located at the Pentagon.
The successful candidate will:
Manage and maintain the complex calendars and schedules of senior personnel, and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
Answer the telephone, take messages and/or refer calls to other individuals, as appropriate within the organization.
Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings
Escort, greet, and provide information supporting visits
Receive, coordinate, and respond to invitations
Provide a daily read-ahead book with information for the next day and next week activities
Compose drafts of short notes, internal memos, and formal official correspondence in addition to tracking taskers/actions based on inputs/guidance from senior level staff
Assist in preparing required reports and presentations, to ensure required material/content is ready for principle review prior to scheduled meetings, to include copying material for distribution.
Coordinate office administrative functions including office security administration, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies.
Maintain the Front Office space
Maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
Maintain/manage the CATMS task tracking system as required.
Perform administrative and logistic tasks in support of U.S. and international travel including all travel and logistical arrangements:
As required, identify the official protocols/procedures for the destination country; acquire the appropriate official gifts; prepare read-ahead materials, meeting documentation.
As required, maintain a travel tracker
Process incoming mail, including e-mail and facsimile, and route correspondence to the appropriate individual
Maintain the Front Office equipment and supplies (printers, burn bags, files, etc.)
Collect and dispose of classified materials in accordance with destruction procedures and guidelines per Department of Defense Manual (DoDM) 5200.01.
Other duties as assigned
Active DoD security clearance
Bachelor's degree and a minimum of five (5) years of experience
Proven advanced skills in Microsoft Office applications to include Outlook, PowerPoint, Word, and Excel
Ability to handle sensitive and proprietary information with discretion
Polished and professional appearance
Prior experience providing Executive level Administrative support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is preferred.
External Company URL: www.brtrc.com
Post End Date: 12/31/2018