Job Information
Commonwealth of Pennsylvania Medical Records Assistant - SCI Coal Township in Pennsylvania
Medical Records Assistant - SCI Coal Township
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Medical Records Assistant - SCI Coal Township
Salary
$39,003.00 - $58,211.00 Annually
Location
Northumberland County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2024-82196-39000
Department
Department of Corrections
Division
CR COA Med
Opening Date
04/22/2024
Closing Date
5/6/2024 11:59 PM Eastern
Job Code
39000
Position Number
00209632
Union
AFSCME
Bargaining Unit
A1
Pay Group
ST04
Bureau / Division Code
00112430
Bureau / Division
State Correctional Institution at Coal Township
Worksite Address
1 Kelley Drive
City
Coal Township, Pennsylvania
Zip Code
17866
Contact Name
Treina Brinkley
Contact Email
tbrinkley@pa.gov
Description
Benefits
Questions
THE POSITION
Apply your medical record knowledge in a new and exciting environment! The Department of Corrections (DOC), State Correctional Institution (SCI) at Coal Township, is looking for an energetic, enthusiastic, self-motivated person to join their staff as a Medical Records Assistant. If you are looking for a way to expand your expertise and join one of the Commonwealth's best known organizations, this is a great opportunity for you!
DESCRIPTION OF WORK
In this position, you will prepare, maintain, and archive the inmate medical records at the institution, both electronic and physical, and ensure all information is up-to-date and accurate. You will compile all inmate medical records for inmates who are being transferred or paroled and assist the medical department with data entry. Additionally, you will prepare periodic statistical reports on various subjects including morbidity, mortality, and utilization of services.
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00209632) .
Work Schedule and Additional Information:
Full-time employment, 37.5 hours per week
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
This position is eligible for full retirement benefits at age 60 or 65.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
One year of clerical experience in a medical records department of a hospital, or ambulatory acute medical care setting or a licensed nursing facility, which has included six months of experience under the general direction or oversight by a registered Medical Records Technician or Administrator; and graduation from high school; or
Graduation from a medical secretarial or medical records program; or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
You must pass a background investigation.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Do you possess one or more years of full-time clerical experience in a medical records department of a hospital, or ambulatory acute medical care setting or a licensed nursing facility, which has included six months of experience under the general direction or oversight by a registered Medical Records Technician or Administrator?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess post-high school education in a medical secretarial or medical records program?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
Yes
No
04
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
05
WORK BEHAVIOR 1 - REVIEW RECORDS AND ANALYZE INFORMATION
Review medical records for completeness and accuracy. Analyze information from cause of death reports and medical certification worksheets completed by health professionals including the immediate cause, underlying causes, and other significant conditions. Determine compliance with practices, policies, and federal, state, or accreditation standards applicable to health care. Refer non-compliant, inadequate, or incomplete records to health care staff for corrections.
Levels of Performance
/b>Select the "Level of Performance" which best describes your claim.
A. I have experience reviewing HEALTH CARE records for completeness and accuracy AND analyzing information for compliance.
B. I have experience reviewing records for completeness and accuracy AND analyzing information for compliance. This was NOT related to health care.
C. I have experience reviewing records for completeness and accuracy OR analyzing information for compliance.
D. I have successfully completed college-level coursework related to compliance or quality assurance
E. I have NO experience or coursework related to this work behavior.
06
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience reviewing records, for what purpose, and the type(s) of records.
Your experience analyzing information and the type(s) of information.
Your level of responsibility.
07
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
08
WORK BEHAVIOR 2 - RETRIEVE, ENTER, AND EDIT DATA
Retrieve data from records and summarize findings. Enter or edit data electronically. Enter data into tracking logs for medical and demographic data.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
A. I have experience retrieving and summarizing data and entering or editing data electronically.
B. I have experience retrieving data and entering or editing data electronically. I did not summarize my findings
C. I have successfully completed college-level coursework related to data entry.
D. I have NO experience or coursework related to this work behavior.
09
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
- Your experience retrieving data, summarizing data findings, and entering or editing data electronically.
Your level of responsibility.
10
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
11
WORK BEHAVIOR 3 - COMMUNICATION
Communicate with medical staff and other stakeholders regarding medical records to obtain additional information or make corrections. Provide responses to inquiries and refer individuals to the appropriate area for assistance as necessary.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
A. I have experience communicating with medical staff and other stakeholders regarding medical records to obtain additional information or make corrections; and providing responses to inquiries and referring individuals to the appropriate area for assistance as necessary. This was related to HEALTH CARE.
B. I have experience communicating with stakeholders regarding records to obtain additional information or make corrections; and providing responses to inquiries and referring individuals to the appropriate area for assistance as necessary. This was NOT related to health care.
C.I have successfully completed college-level coursework related to communication, public speaking, or interviewing.
D. I have NO experience or coursework related to this work behavior.
12
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience communicating information and the type(s).
The type(s) of data.
13
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Agency
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov