Job Information
Aerotek Facilities Manager in Palo Alto, California
Description:
The Facility Manager is the key point of contact for the customer; they manage, supervise and aggregate internal and external services for delivery to the customer in providing a safe, productive environment for patients, guests and employees. The Facility Manager will provide leadership, coordination and support to the designated project teams, as well as ensuring that all projects are completed within budget, on schedule and meeting all program objective and appropriate governmental regulations. The Facility Manager will also act as a liaison between the client/users and all other project participants including consultants, contractors, vendors and outside jurisdictional agencies.
Duties:
Manages, coordinates and liaison facility services to include but not limited to parking, security, cleaning, landscaping, building system & equipment maintenance services, fire life safety, emergency response.
Manages customer relationship through customer rounding, proactive interactions and regular site visits.
Maintains healthy, safe work environment through education, training, visibility of unsafe practices, etc.
Directly responsible for financial management of cost centers in portfolio. Actively seeks ways to improve cost efficiencies, including management of purchased services. Responsible for forecasting and variance reporting.
Performs regular site or zone inspections for condition, safety and aesthetics to include partners, vendors, landlords-property managers for proper building maintenance and functionality; vendor/ partner meetings should include audit of quality indicators for adherence to scope of the contract. Acts as point of escalation in managing emergency events.
Assists in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.
Implements quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; also ensures conformance to the requirements of all project participants.
Assesses and documents project scope and program, describing the objectives, physical requirements, parameters, and constraints of the project, including not only the user's functional needs but also hospital and external jurisdictional criteria for health and safety, operation, maintenance, energy efficiency, quality standards, contextual issues, and aesthetics.
Manages the review and approval process to ensure appropriate approvals of all design work from schematic studies through final construction documents and related field changes and changes in scope; as well as approval for conceptual and detailed projects budgets.
Prepares and maintains accurate, coherent, timely, and auditable project records/files, and cost estimates with department procedures; and ensures that space inventory reports are complete.
As applicable, manages daily interaction with Landlord for adherence to service levels per the lease; assures that all appropriate Landlord approvals are obtained for alternations and tenant improvements and that paperwork is forwarded to.
Lease Administration. Has oversight of Landlord-Property Manager relationship for the purposes of escalation to region.
Manager as needed; reads leases for general familiarity with terms and conditions.
Manages the process of furnishing and equipment selection, purchasing, and installation.
As applicable, works in partnership with internal teams to manage compliance with Fire Life Safety regulations including adherence to lease terms regarding Joint Commission.
Oversees project management as needed for cosmetic upgrades. Manages labor pool to coordinate facilities requests as applicable.
Manages the selection process and contract negotiations for consultants, contractors, and vendors.
Completes ICRA/PCRA documentation per policy.
Participate in the FS&P On Call System.
Advances staff development by on-the-job training.
This position may require on-call availability during non-standard hours, including nights, weekends, and holidays, to meet business needs and respond to emergencies as necessary. The employee may receive additional compensation if assigned as part of the Facilities Services & Planning (FS&P) Leader on Call Program.
Additional Skills & Qualifications:
Education Qualifications
Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.
Experience Qualifications
4-5 years of progressively responsible and directly related work experience
Valid California Driver’s License
At least one of the following professional designations will be accepted:
Professional designations through Building Owners and Managers Institute (BOMI).
Professional designations through International Facility Management Association (IFMA).
Professional designations through Commercial Real Estate Certification Institute (CRECI).
About Aerotek:
We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.