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Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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University of Florida Administrative Assistant II in Palm Beach, Florida

Administrative Assistant II

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532191&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532191

Work type: Staff Full-Time

Location: Palm Beach

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 37020000 - SR-SUPPORT UNITS

Classification Title:

Administrative Assistant II

Job Description

  • Administer scheduling and appointments for PI(s), which includes the coordination of meetings spanning various locations and time zones.

  • Arrange regular laboratory meetings.

  • Plan travel logistics for PI(s) and lab personal attending scientific conferences, both domestically and internationally, and initiate the reimbursement process.

-Collaborate on event coordination and special administrative projects, including faculty recruitment, departmental seminar series, institutional seminars.

  • Oversee fiscal and human resources duties for the Principal Investigators (PIs) and their associated laboratories. This entails processing reimbursements and invoices, as well as budget monitoring and processing revisions.

  • Aide in the recruitment and onboarding of new employees by working closely with the HR department and, when necessary, liaising with the International Office for visa-related concerns.

-Assist with the operation of laboratory functions, encompassing activities such as procurement, payroll coordination, IT service management, facility upkeep, and the facilitation of biosafety training.

  • Update or contribute to the development of websites as needed.

  • Liaise with pre-award department to collect and organize information for grant proposals or reports.

  • Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering, conference room bookings.

  • Support the recruitment and onboarding of new personnel, including the planning of travel and accommodations as necessary.

-Other duties as assigned.

Expected Salary:

Commensurate with experience.

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

  • High level administrative support experience.

  • Excellent verbal and written communication skills.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

This position is open until filled. Application review will begin July 9,2024.

Health Assessment Required:No.

Advertised: 02 Jul 2024 Eastern Daylight Time

Applications close:

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