Student Veterans of America Jobs

JOB DESCRIPTION The Accounts Payable Generalist works in a team capacity to perform the record keeping duties associated with maintaining proper Accounts Payable records for the facility. This position reports to the Controller. The Accounts Payable Generalist is responsible for timely and accurate processing of accounts payable, which includes maintaining vendor profiles and ensuring all expenditures have proper supporting documents and management approval and comply with policies. PERFORMANCE STANDARDS Accounts Payable Duties: Ensures timely and accurate processing of invoices, purchasing/payment documents through weekly Accounts Payable check runs. Review Materials Management invoices that are sent over from Purchasing and ensure they are ready for payment with all appropriate supporting documentation and Ensures weekly audit/review of the check run is completed and documented. Ensure all expenditures are properly approved as defined in our policies and procedures. Validate vendors are charging tax according to taxable and non-taxable items and that the applicable sales tax rate is being charged on invoices and communicate with vendors any taxation errors. Ensure that invoices are routed to the correct department/manager for approval and complies with internal policies and Management Limits of Authority. Verifies that expenditures are recorded against the appropriate general ledger accounts and in the correct accounting period. Manages vendor relations, including discounts, credits, payment terms, W-9 documentation, and statement reconciliation. Interacts with vendors, purchasing and department managers for information and problem resolution. Complies with all purchased service and professional fee contracts to ensure proper payment. Performs daily review of online banking and clearing of outstanding checks in the accounting system. Keeps current on IRS 1099 guidelines and ensures 1099's are processed in a timely and accurate manner. Interacts with internal or external auditors and provides accounts payable information and access to accounting records. Perform daily and weekly banking duties to include the daily deposit, uploading daily EFTs to the Patient Account Cash Poster and complete the weekly transfer to the Treasurer. Maintain Cost Report Workpapers in excel or other relevant software as assigned and reconcile totals to the General Ledger on a monthly basis. File monthly Excise tax return with the Washington State Department of Revenue. File quarterly Leasehold tax return with the Washington State Department of Revenue. Ensure proper storage of historical documents per the retention policy. Review outstanding warrants, sending correspondence to patients regarding uncashed/stale dated warrants and reissuing as needed. Prepare monthly Check Register Reports timely and submit to Executive Secretary to be reported to the Board of Commissioners. Other duties as assigned by the Controller. Other Duties: Daily opening and routing of department mail. Completes other duties as assigned by the Controller. Bill and receipt payments for accounts receivable items not related to patient accounts. Compile and File annual Escheat report with the Department of Revenue for Unclaimed Money and Personal Property. Cross Train in Payroll procedures in order to serve as backup when needed. * * GENERAL RESPONSIBILITIES Reports for scheduled shift on time and prepared to assume responsibilities. Reports to work in proper uniform/attire. Leaves for meal break on time and returns on time. Varies work schedule to meet the needs of the department. Ensures the department manager has approved all scheduled overtime. Seek supervisor approval before working beyond scheduled hours that will result in overtime. Schedules all time off with supervisor's approval. Stri