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Omaha Children's Hospital Senior Executive Administrative Coordinator in Omaha, Nebraska

At Children’s, the region’s only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.

A Brief Overview

The Executive Administrative Coordinator to the CEO of Children's Nebraska is a critical and highly visible role within the organization. This position requires a sophisticated, proactive, and detail-oriented professional capable of providing high-level administrative support to the CEO of a leading pediatric health system. The coordinator will ensure seamless operation of the CEO's office by managing schedules, coordinating logistics, and serving as a key liaison between the CEO and internal/external stakeholders.

  • Service-oriented professional: Demonstrates a commitment to providing exceptional support and service to the CEO and other stakeholders. Ability to maintain professionalism, poise, and discretion in all interactions.

  • Highly Organized Multitasker: Expert at juggling multiple priorities and managing urgent requests while ensuring high-quality, accurate outcomes. Excellent time management skills with a focus on meeting deadlines.

  • Proactive Problem-Solver: Anticipates the CEO's needs and addresses them proactively. Shows initiative in identifying and solving problems critically before they become issues.

  • Sophisticated Communicator: Strong verbal and written communication skills with the ability to engage effectively with diverse audiences. Capable of building strong relationships and leaving a positive impression on all stakeholders.

  • Adaptable and Flexible: Thrives in a fast-paced, dynamic environment with changing priorities. Flexible in approach and able to pivot quickly to accommodate shifting needs.

Essential Functions

  • Calendar and schedule management: Skillfully manage and arrange the CEO's complex calendar, travel plans, special events, and appointments. Complete expense reports.

  • Anticipates the CEO's needs and addresses them proactively. Shows initiative in identifying and solving problems critically before they become issues.

  • Meeting Coordination: Organize, schedule, and prepare for meetings, ensuring all logistics are handled, including preparation of agendas, materials, and follow-ups in advance.

  • Liaison Role: Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior executives, community leaders, and healthcare partners. Facilitate clear and effective communication on behalf of the CEO.

  • Project and Task Management: Track and manage various tasks, projects, and initiatives, ensuring timely completion. Anticipate the CEO’s needs, taking initiative to resolve issues before they escalate.

  • Communication: Draft and edit correspondence, reports, presentations, and other documents as needed.

  • Ensure all communications are accurate, professional, and reflective of the organization’s mission and values.

Education Qualification s

  • Associate's degree from an accredited college or university in business administration or health care related field or equivalent years of experience is required.

  • Bachelor's degree from an accredited college or university in business administration or health care related field or equivalent years of experience is preferred.

Experience Qualifications

  • Minimum of 7 years of administrative or project management experience, preferably in a healthcare or corporate environment is required.

  • Experience supporting senior executives is required.

Skills and Abilities

  • Highly proficient with Microsoft Word, Excel, PowerPoint, and Outlook

  • Familiarity with scheduling and project management tools

  • Excellent writing and communication skills

  • Availability to work on-site at Children’s Nebraska five days per week.

  • Ability to complete tasks independently

  • High sense of purpose and an agile team player

  • Ability to quickly build rapport and engage others in conversation, leaving a lasting impression on internal and external key stakeholders

IND123

Requisition ID : 21748

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