Job Information
The Evergreen State College Fiscal Technician 3 in Olympia, Washington
Position Information Position Title Fiscal Technician 3 Working Title Fiscal Technician 3, Accounts Receivable - Third party Location Olympia EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505. Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $3,198.00 Salary Step (maximum monthly amount) $4,235.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note This is a full-time, overtime eligible position in Student Accounts on the Olympia campus of The Evergreen State College. Position Purpose Under the direction of the Student Financial Services Manager and with an emphasis on providing high quality customer service, this position independently perform all Accounts Receivable functions pertaining to third-party billing. The position interprets the obligations of a variety of third-party entities and guarantee agencies to ensure accurate billing and payment procedures, including funding from Evergreen scholarships, outside scholarships, 529 plans, employer reimbursement plans, employer direct payments, or guarantees from tribes and state agencies. This includes billing various entities, receiving and posting payments to Banner, identifying and resolving discrepancies, processing invoices, and reconciling accounts. The incumbent efficiently and accurately performs all related duties in accordance with federal and state law, Office of Financial Management regulations, and Evergreen policies and procedures, using independent judgment to make fiscal determinations and solve problems. This position is also responsible for reconciling donor designated scholarships and other third-party awards to students' accounts. Nature and Scope Essential Functions Coordinate third-party payments with a variety of entities to students' accounts, including scholarships, 529 plans, employer payment/reimbursement plans, and guarantees from government agencies, such as the VA, tribe, or state agency. Process incoming payments from third party entities according to their directions/intent while remaining in compliance with applicable Federal Title IV policies, state law, and institutional policies and procedures. Determine the appropriate fiscal obligation of an agency or third-party payment entity when multiple payment types may be applicable to a single student account. Maintain all records regarding third party entities and reconcile each entity on a monthly basis. Prepare billing statements for students when required by their donor or 529 plan and generate invoices for third party guarantees as requested. Provide Evergreen's Cashier with scholarship and guarantee invoice information to post the funds received in the proper accounts. Monitor third party payments to ensure accurate posting on the student account and correct as needed. Communicate scholarship and tuition guarantee information with the Financial Aid office to help keep students from being over-awarded for the academic year. Reconcile scholarships and tuition guarantee accounts monthly and prepare journal entry documents for any corrections needed. Monitor students' accounts to make fis