Job Information
CHOICE Compliance and Contracts Officer in Olympia, Washington
Title: Compliance and Contracts Officer
Reports to: Operations Manager
FLSA status: Exempt
FTE status: 1.0 FTE
Hours: 8 a.m. -- 5 p.m., Monday through Friday
Location: Olympia, WA with opportunity for a hybrid schedule
Salary: $70,000 -- 80,000
Who we are
CHOICE is a nonprofit organization dedicated to improving community health in central western Washington. To do this, we facilitate partnerships, collective planning, and collaboration with Tribal nations, local healthcare leaders, and community partners, and provide funding and support for regional health improvement programs and services.
At CHOICE, we value teamwork, integrity, accountability, preparedness, clear communication, innovation, and a healthy work environment. Our values guide our work and serve as the foundation for how we engage, partner, and support the communities across our region.
The opportunity
Join our dynamic and highly collaborative team as the Governance and Compliance Officer, where you'll play a pivotal role in enhancing health access, awareness, and quality of care within our region. Your contributions and expertise will be instrumental in driving the success of our programs and advancing our mission.
We are seeking a highly collaborative and detail-oriented professional to join our team. In this role, you will have the opportunity to strengthen our operational success by supporting alignment across the organization to achieve our strategic goals. Your work will be essential in ensuring compliance with legal and regulatory requirements for our contracts. By monitoring and interpreting applicable laws, maintaining accurate records, and implementing robust internal controls, you will effectively mitigate risks and reinforce our commitment to transparency, accountability, and ethical practices. Your work to support the organization's Chief Executive Office and Board will be key to achieving our governance excellence.
This is an exciting opportunity to be part of a dedicated team making a real difference in the health and well-being of our communities. Join us and contribute your skills and passion to drive positive change.
Major duties
Grant and compliance
Support contract managers and leadership in meeting documentation and reporting requirements and deadlines.
Support leadership in policy, procedure, and system development in accordance with government regulations and organizational needs to ensure quality grant and contract management.
Maintain registration in the System of Award Management (SAM.gov) to manage federal grant funds.
Retrieve necessary entity information, such as audit findings and suspension and debarment notices, required by federal grants.
Oversee development and maintenance of subrecipient/subcontract monitoring policies, procedures, tools, and templates (including but not limited to initial risk assessments, site visits, reviews, audits, and evaluations) to ensure compliance with federal and other applicable regulations, and consistent with sound business practices.
Oversee development and implementation of internal quality assurance practices and systems.
Conduct continues quality improvement projects, monitor progress with meeting Key Performance Indicators and support teams as needed for tracking, monitoring, or reporting efforts for internal use.
Provide staff training to support contract planning, development, implementation, and monitoring processes.
Provide guidance in interpreting regulations and executing subrecipient/subcontractors' award terms and conditions.
Serve as the administrator for contract life management software, providing onboarding and support to contract managers.
Work with contract managers to ensure that reporting deadlines are met, milestones achieved, and budgets hav