Job Information
University of Notre Dame Sr. Staff Administrative Assistant in Notre Dame, Indiana
Position Information
Job Title
+-----------------------------------------------------------------------+ | Sr. Staff Administrative Assistant | +-----------------------------------------------------------------------+ | TheSenior Staff Administrative Assistant plays a vital role in | | creating a welcoming and professional atmosphere for faculty, staff, | | students, and visitors at theLaw School. As the first point of | | contact, you will embody our values of respect and professionalism, | | ensuring that all interactions reflect the high standards of our | | institution. | | | | In this position, you will provide essential administrative support | | to the Senior Executive Director of the Law School and a range of | | senior staff members, including the Director of Academic Affairs and | | Registrar, the Program Director of Alumni Relations, the Director of | | Finance and Administration, the Director of Information Technologies, | | the Director of Marketing and Communications, and the Director of the | | Law Library. This role requires exceptional multitasking skills and | | the ability to manage various responsibilities in a fast-paced | | environment. | | | | What you'll do! | | | | - Coordinate multiple deadlines and assignments from senior staff | | and department heads. | | - Assist departments with creating and submitting travel and | | expense reports in compliance with University and Law School | | policies. | | - Provide general administrative support, including drafting | | correspondence, printing, faxing, and mailing. | | - Schedule meetings and reserve meeting spaces usingEMSor Google. | | - Manage front desk operations, including greeting visitors and | | answering the Law School's main phone line and email account. | | - Arrange team lunches and outings, and manage office supply | | orders, business cards, and letterhead. | | - Maintain faculty and staff break rooms, ensuring inventory and | | supply ordering. | | - Handle all student employment processes, including job | | submissions and Ultratime reporting. | | - Process annual living stipends and summer stipends awarded to | | students. | | - Process departmental invoices and manage JV funds as needed. | | - Supervise a student worker on various administrative tasks. | | - Assist with building security protocols as necessary. | | - Perform other duties as assigned to support the success of the | | Law School. | | | | This position offers the opportunity to be at the center of Law | | School operations, interacting with a wide range of stakeholders and | | playing a key role in the daily functions that keep the Law School | | running smoothly. | | | | If you want to make a difference apply today! | | #LI-AW1 | +-----------------------------------------------------------------------+ | - Minimum of 3 years of administrative support experience | | - Professional and welcoming demeanor | | - Excellent grammar, punctuation, and spelling skills | | - Collaborative team player with a willingness to assist others | | - Proficiency in Ultratime, GLez, Concur,EMS, Google Suite, Word, | | Excel, PowerPoint, and Adobe Acrobat | | - Ability to work independently and prioritize tasks effectively | | - Strong multitasking skills with the ability to meet multiple | | deadlines | | - Highly organized with strong attention to detail and accuracy | | - Commitment to understanding and supporting the mission of the Law | | School | +-----------------------------------------------------------------------+ | - Prefer 5+ years administrative experience with increasing | | responsibilities | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | Dean's Office-Law School (33000) | +-----------------------------------------------------------------------+ | law.nd.edu | +-----------------------------------------------------------------------+ | University Operations / Administrative Operations | +-----------------------------------------------------------------------+ | NIC 3 Technician | +-----------------------------------------------------------------------+ | $22.00 - $28.00/hr | +-----------------------------------------------------------------------+ | Bi-Weekly | +-----------------------------------------------------------------------+ | S3 - FT Non-exempt Hourly | +-----------------------------------------------------------------------+ | Office/Clerical | +-----------------------------------------------------------------------+ | Full-time | +-----------------------------------------------------------------------+ | 8am - 5pm Monday - Friday | | | | - 1 day/week remote during academic term | | - 2 days/week remote during academic breaks | +-----------------------------------------------------------------------+ | 40 | +-----------------------------------------------------------------------+ | 12 | +-----------------------------------------------------------------------+
Posting Detail Information
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and adv