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Job Information

NJEDA Paralegal Associate - Legal Compliance in North Brunswick, New Jersey

Overview

Job Summary

The Legal Compliance Paralegal Associate supports the Legal Compliance departments for the Authority, including research and tracking of matters to support the Chief Compliance Officer, the Director of Legislative and Regulatory Affairs, the Director of Legal Compliance, and the Director of Business Operations.

$58,080 - $72,600

Note: The NJEDA currently offers a hybrid work schedule for up to 2 days of telecommute work from home. To participate, you will be required to have high speed home internet access and a managers approval. This program does not supersede the "New Jersey First Act", which requires newly hired NJEDA employees to establish and then maintain, principal residence in the State of New Jersey.

Responsibilities

Essential Duties and Responsibilities

  • Supports the Chief Compliance Officer, the Directors of Legal Compliance and Business Operations by: Tracking status and completion of Compliance audit information requests from auditors.

  • Supports the Chief Compliance Officer by: Tracking status and completion of compliance plans and supporting the preparation of training and communication on best practices in support of compliance plans.

  • Supports the Director of Legislative and Regulatory Affairs by: Monitoring expiration of rules to ensure none expire before readoption; Preparing draft documents for transmittal to the Office of Administrative Law; Tracking public comment on proposed regulations; keeping a record of the public engagement and stakeholder outreach process and supporting maintenance of the rulemaking record; and other related duties.

  • Supports the Director of Legal Compliance by tracking and reviewing documents referred as potentially invalid to Legal Compliance officers, and other related duties.

  • Supports all three departments by tracking changes in law, updating SharePoint based upon changes in law; Creates draft forms and updates to forms based upon changes in law; and drafts communication of changes in law with Legal Compliance Officers.

  • Conducts legal research as assigned by the Chief Compliance Officer; and provides brief summaries of the research.

  • Drafts legal correspondence; Formats and conducts citation checks to finalize legal correspondence for the Chief Compliance Officer.

  • Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, NJEDA staff and external customers.

  • Must complete annual and semiannual self-assessment as required.

  • Performs other duties or special projects, as assigned.

Qualifications

Skills and Abilities

  • Knowledge of or ability to read, understand and communicate in layperson’s terms about legal requirements and documents

  • Must possess advanced research ability and information technology skills

  • Ability to prioritize workload, must be highly organized, detail-oriented, handle various tasks simultaneously and work independently within limited time constraints with little or no supervision

  • Experience in rule writing and legislative/government affairs

  • Must possess knowledge of government, business and industry

  • Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; and foster communications with business professionals, public officials, legislators, general public, trade organizations and EDA staff

  • Ability to obtain a thorough knowledge and understanding of all aspects of the Authority

  • Must be able to maintain confidentiality and deal effectively and diplomatically with business professionals and EDA staff

  • Demonstrates respectful behavior and promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers

  • NJEDA utilizes Microsoft as the core application platform and proficiency in the Microsoft Office Suite is preferred.

  • Experience with Lexis helpful

    Preferred Qualifications

  • Bachelor’s degree required from an accredited college or university.

  • Paralegal certification preferred; Paralegal experience required.

  • Two to five years experience involving legal research and preparation of legal documents.

  • Minimum two years of experience with regulatory matters working for or representing a State, Federal or other public entity.

  • Experience conducting research on Lexis or Westlaw. Lexis preferred.

    Master’s Degree or other related advanced degree or industry specific certification may be substituted for one (1) year of experience.

    Physical Demands

  • Minimal

  • Ability to work outside of normal business hours, as needed

    Travel

  • As necessary to events, meetings, businesses, etc.

    Certificates and Licenses Required

  • License: Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position.

    Note

    The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

    Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.

    This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.

    NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.

    Equal Opportunity Employer

    NJ SAME Program

    Position Requirements

  • Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.

  • Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.

  • Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.

  • Must review the required NJEDA Ethics Guidelines.

  • Those guidelines to can be found here:

  • http://nj.gov/ethics/docs/ethics/2024_uniformethicscode_january.pdf

  • https://nj.gov/ethics/docs/ethics/2024_plainlanguageguide.pdf

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LocationUS-NJ-Trenton | US-NJ-North Brunswick

Job ID 2024-2061

Category/Department Legal & Compliance

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