Job Information
City of New York Vendor Responsibility Specialist in New York, New York
Job Description
Under the supervision of the Deputy Director of PEVR, the Vendor Responsibility Specialist will play a critical role in implementing the NYCHA/DOI-developed vendor integrity review process to place vendors on the micro-purchase PQL. The Specialist will be responsible for: pre-qualifying all vendors and facilitating the creation of the micro-PQL list; liaising with PLI and the Procurement Department on the vendor integrity process; developing training and creating materials to explain the responsibility process and assist vendors; reviewing vendor responsibility memos from the OIG; and working with vendors to request and review request for supplemental information based on the screening findings. Once the micro-purchase PQL is established, the Specialist will also maintain and manage the PQL, as well as the prequalification of all vendors to do business with NYCHA.
Assist with pre-qualification of all micro vendors and creation and maintenance of micro-PQL list.
Develop training and create materials to explain the responsibility process and assist vendors.
Assist with process to initiate/submit VNC requests with NYCHA’s Office of Inspector General for NYCHA contracts.
Assist with process to update Datawarehouse APEX with OIG submissions to keep track of VNC requests submitted to the OIG.
Notify vendors by email of corrective actions/responses required to mitigate VNC background check findings issued by NYCHA’s Office of Inspector General (OIG).
Provide vendors with assistance/clarification on what is needed to respond to VNC background check.
Research different governmental agencies websites to verify whether vendors have complied with NYS Tax filings, IRS tax filings and Environmental Control Board violations, etc.
Follow-up with vendors for responses to the VNC findings.
Review vendors VNC responses/supporting documents and issue written responsibility determinations based on the resolution of the VNC findings.
Conduct VNC award approvals in Oracle for all Procurement RFQ contracts Assist various units in Procurement with vendor’s VNC inquiries.
Create vendors profiles in NYCHA Warehouse Database.
Research Procurement and Sourcing Solution Portal for various information regarding vendors.
Contact Mayors Office of Contract Service (MOCS) for information regarding vendors profiles.
Contact NYC Department of Finance regarding vendor’s business tax and ECB violation status and inform vendor what action is required to be compliant.
Assist Finance Dept with NYC Comptroller’s Office contract registration process as it relates to VNC compliance.
Assist supervisor with various tasks and provide backup when staff is out of office, as needed.
Additional Information
Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Staff Analyst to be considered.
INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED IS FOR THE SAME TITLE.
NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:
https://bit.ly/55aProgram
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
Qualifications
A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.