Job Information
Stantec Senior Document Controls Manager in New York, New York
Senior Document Controls Manager - ( 240003NP )
Description
We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.
By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.
Your Opportunity
Stantec is seeking a Senior Document Controls Manager to join our growing team! The successful candidate will thrive in a fast-paced collaborative environment where you can apply your passion for customer service, attention to detail and an overall desire to support people. You will be responsible for providing support to Programs; including Program Team members, Construction Team members and is part of the Program Management and Construction Management (PMCM) Controls Team.
The Senior Document Controls Manager develops and maintains document and record control operations, policies, processes, and procedures for the secure management and access of program information assets. You will establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Being well-organized, embracing change, and promoting continuous improvement are vital for this role.
We put people first. As an individual trusted with confidential information and matters, you will interface directly with our people and our clients, and the expectation is that you will uphold our values of inclusion, integrity, and professionalism.
Your Key Responsibilities
Establish Quality Assurance through the development and maintenance of efficient and effective procedures and standards for document control, including document development, approval, distribution, amendment, revision history, and audits.
Ensure effective Quality Control methods (e.g. – review and accept or approve) are implemented.
Research and collaborate on solutions and embrace innovation and creativity as part of the role.
Support the workflow and delivery of required documents for a capital Program, overseeing the flow and management of documents from the Program team and other sources.
Manage interfaces with all parties involved with the Program’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
Establish and maintain good relationships with Program staff, Owner, and subcontractors/ suppliers. Strong interpersonal and communication skills, both written and verbal and a professional demeanor are required. Acts as a liaison with the various entities associated with the program.
Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.
Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as distribution and follow up to maintain schedule of submission/re submission.
Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.
This individual will be responsible for managing, training and mentoring document control specialists, including those assigned to different client programs.
Trains team members in processes and document control software as necessary.
Qualifications
Your Capabilities and Credentials
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.)
Microsoft SharePoint development and administration experience (required).
Demonstrate strong written and verbal communication skills.
Must be able to demonstrate good interpersonal skills and the ability to work in a team environment.
Must demonstrate organizational skills and ability to work on multiple projects simultaneously.
Electronic Document Management System (EDMS) experience strongly preferred.
Education and Experience
Bachelor’s degree in Business, Engineering, Construction Management, or similar discipline.
Minimum of ten (10) years of related work experience; or an equivalent combination of education and related experience in a document management position, preferably in a leadership or supervisory role.
Experience in an engineering and/or construction environment.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
$136,300 - $204,400 Min/Max Pay Range(s) for postings located in NYC/NY
$119,000 - $178,400 Min/Max Pay Range for postings located in CO and HI and MD
$127,700 - $191,400 Min/Max Pay Range for postings located in WA and DC
SF Area $136,300 - SF Area $204,400 Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-Colorado-Denver
Other Locations : United States-Illinois-Chicago, United States-Ohio-Cleveland, United States-Virginia-Richmond, United States-Maryland-Baltimore, United States-New York-New York, United States-California-San Francisco, United States-Utah-Salt Lake City, United States-Massachusetts-Boston, United States-District Of Columbia-Washington
Organization : BC-2249 Water-US PMCM
Employee Status : Regular
Job Level : Manager
Travel : Yes, 25 % of the Time
Schedule : Full-time
Job Posting : Oct 2, 2024, 2:03:44 PM
Req ID: 240003NP
#additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans