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Job Information

Simpson Thacher & Bartlett LLP Resource Center Paralegal in New York, New York

Description/Job Summary

The Resource Center Paralegal is responsible for specifically delegated substantivelegal administrative and document-related tasks for which attorneys are responsible. This role provides a full range of support to attorneys Firm-wide with case management, documents, indexing, filing and other applications necessary to assist attorneys in executing in these functions so they may focus on client services.

Responsibilities/Duties

  • Under the direct supervision of the Resource Center Manager, coordinate work with department members and collaborate with other administrative departments to support attorneys with day-to-day stages of case management

  • Create and revise legal documents to the Firm's specifications using the Firm's latest software and MS Office tools

  • Perform research using electronic research tools and other legal reference materials

  • Organize documents and coordinate document production including but not limited closing and pre-closing assistance (binders, signature packet prep, indexing); cross-referencing and page checks; research (internet research, SEC searches); proofreading; definitions checks

  • Maintain databases in accordance with requirements, assuring the ongoing ability to access, edit, research, and accurately report data as required

  • Maintain an accurate diary log of all work performed

  • Provide general support as needed for legal functions including word processing, producing of presentations, charts and proofreading documents

  • Scan and format documents, convert documents to/from different formats (e.g. Word, PDF), produce mail merge documents, create closing sets. Prepare document comparisons (Litera/redlines)

  • Coordinate document printing and courier deliveries (FedEx, UPS); and will perform internal or hand deliveries when required

  • Perform notary duties

  • Provide front desk coverage when required to convey information to callers and/or direct callers to the appropriate services or resources and to coordinate work requests with team members

  • Work overtime or flexible schedule as required to meet deadlines and provide department coverage

  • Perform other duties as assigned

Required Skills

  • Ability to clearly present information verbally and in writing

  • Exceptional customer service skills and a commitment to providing excellent service

  • Strong telephone etiquette and customer service abilities

  • Ability to communicate in a clear and professional manner

  • Ability to proofread documents for quality and accuracy

  • Excellent interpersonal skills and a commitment to teamwork, collaboration, and professionalism

  • Advanced knowledge of MS Office Suite

  • Basic math skills: addition, subtraction, multiplication and division

  • Strong attention to detail with an emphasis on quality and accuracy

  • Commitment to providing excellent work product

  • Ability to work collaboratively in a team environment

  • Strong analytical and problem-solving skills

  • Commitment to discretion when working with sensitive and confidential information

  • Ability to effectively prioritize, plan work activities and meet competing deadlines in a fast-paced, deadline-driven environment

  • Client focused with the ability to quickly develop organizational astuteness and produce work within the attorneys' and clients' parameters and in support of the Firm's guidelines and corporate branding

Preferred Skills

  • Knowledge of Adobe products, FileSite, Payne Numbering, Change-Pro and Litera

  • 2-4 years of relevant experience in a center-based environment

Preferred Experience

  • Paralegal experience

Required Education

  • Bachelor's degree

  • Notary certification (must complete within three months of hire)

Details

Salary Information

NY only: The estimated base salary range for this position is $50k to $60k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

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For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

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