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Job Information

City of New York PAYMENTS SPECIALIST in New York, New York

Job Description

On your cover letter, indicate that you have a permanent procurement analyst title -or- Reachable on the procurement analyst list. Otherwise you will not be considered for an interview.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Agency Chief Contracting Office (ACCO) is responsible for directing and managing the agency’s procurement. The ACCO's Office works cooperatively with DEP’s operational and support bureaus to manage the procurement process to support their programs and operations requiring capital construction projects, supplies, and services, such as construction and construction-related professional services, primarily, engineering. The ACCO also coordinates with the Mayor’s Office of Contract Services (MOCS), the Comptroller’s Office, the Office of Management and Budget and other agencies. The ACCO’s Office consists of nine (9) organizational groups: Competitive Sealed Bids, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments and Accounting, Contracts Review and Negotiations, Procurement Administration, and Large Contract Payments unit.

The Payments and Accounting unit is responsible for processing capital and general expense payments generated by the agency. Payments for micro purchases for goods and services >$100,000.00. PAO generates nearly 20,000 payments per fiscal year, with a monetary value of over 3 billion dollars. PAO’s goal is to provide a timely and efficient service while adhering to the Prompt Payment Rules and Regulations as well as the NYC Comptroller's Directives which have been set forth by the City of New York.

The Payments Specialist will be responsible for analyzing, archiving and retrieval of payment vouchers and payment related documentation

Job Tasks/Duties:

  • Analyze payment documents to review calculations of items being invoiced, process payments using funds allocated for specific goods or services,

    ensure that sufficient funding is available to process payments in a timely manner

  • Ensure payment information is entered into the Small Procurement Automated Contract Tracking (sPACT) System Database in a timely manner. Ensure information is maintained and free

    of errors and/or missing information; errors are brought to the attention of the supervisor.

  • Create analytical reports and work with vendors to rectify any discrepancies.

  • Ensure payment vouchers are prepared, corrected and accepted in a timely manner.

  • Maintain the voucher files and assist with archiving requests.

Qualifications

  1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

  2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or

  3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or

  4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

SPECIAL NOTES:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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