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Job Information

City of New York Director of Budget, Executive Administration in New York, New York

Job Description

PLEASE NOTE: APPLICANTS MUST BE PERMANENT IN THE TITLE ADMINISTRATIVE MANAGER IN ORDER TO BE CONSIDERED.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of NYC.

The Office of Executive Administration provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission, including direct support services to the Commissioner of DEP. Services include managing all budgets, human resources management, facilities management, budget, procurement, and training.

The Director of Budget, reporting directly to the Bureau Administrator for Executive Administration will oversee staff responsible for budget and related fiscal administration needs of 12 different bureaus and offices, with over 300 employees. Will manage a PS budget of over $21,000,000 and an OTPS budget of $37,000,000, under the purview of the Commissioner and CFO, along with several City Hall Offices, DEP Sr. Staff and City Hall Directors. Specific duties will include, but not be limited to:

  • Responsible for the planning, review, and maintenance of the overall PS and OTPS Budget in accordance with approved plans and established guidelines.

  • Monitor fiscal administration of OTPS budget including planning, monitoring of OTPS expenditures, preparing yearly spending plans and implementation of budgetary control.

  • Provide support to the DEP Budget Office with the planning and maintenance of DEP’s Capital Improvement Plan.

  • Implement budgetary control mechanisms to facilitate evaluation and regulation of the Executive Administration budget.

  • Direct and coordinate the preparation, maintenance and modification of the PS budget ensuring budgetary controls and records are maintained; funds are made available and properly allocated to ensure continuity of operational needs.

  • Develop and maintain automated system to manage budget data; develop reports, performs analyses, and related metrics for submission to Sr. Leadership.

  • Collaborate with staff and bureau heads to forecast upcoming needs; prepare and analyze New Needs and PEG submissions, make recommendations to increase efficiency.

Qualifications

  1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

  2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

  3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

  1. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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