Job Information
The Trustees of Columbia University in the City of New York Director of Administration and Finance in New York, New York
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $100,000 - $120,000
Position Summary
Responsibilities
- Strategically manage and oversee the laboratory's administrative and research financial portfolios, ensuring effective budget allocation and fiscal stewardship of grants, gift accounts, and special program finances.
- In close partnership with leadership, develop and implement comprehensive financial planning and accounting practices, and establish robust reporting and control systems to monitor expenses and accurately manage petty cash.
- Ensure continued compliance with all university and affiliate policies, procedures, and regulations, setting a standard for excellence in adherence and ethical conduct.
- Proactively conduct monthly financial reconciliations, oversee fellowship and assistant budgets, and implement preventive measures against overdrafts to ensure financial health and sustainability.
- Spearhead the budget submission and reporting processes, leveraging financial insights to recommend spending strategies, resolve complex financial issues, and drive laboratory success.
- Collaborate with executive offices to ensure seamless financial operations and manage a substantial laboratory budget.
- Partner closely with Principal Investigators to manage grant funding processes, including expenditure monitoring, strategic planning, and reporting, ensuring accountability and optimized resource utilization.
- Oversee purchasing activities and approve expenditures to ensure compliance, transparency, and fiscal responsibility.
- Oversee procurement and manage the laboratory's supply inventory. Manage the lab's P-Cards and review and approve all purchasing transactions.
- Partner closely with Principal Investigators to manage grant funding processes, including expenditure monitoring, strategic planning, and reporting, ensuring accountability and optimized resource utilization.
- Lead talent acquisition initiatives, hiring, training, and supervising a dynamic laboratory staff in collaboration with the A&S HR and finance offices.
- Partner with the International Students and Scholars Office (ISSO) to coordinate visa processes and immigration paperwork, ensuring a welcoming and supportive environment for the lab's international students and researchers.
- In partnership with the Co-Directors and the Academic Affairs Office, manage the recruitment and appointment processes for research positions, ensuring efficient administration of research activities. Ensures the prompt processing of visiting and adjunct faculty appointments.
- Manage the laboratory's administrative and human resources operations, supporting leadership on recruitment, recognition, and development.
- Oversee IT and facilities operations, manage vendor and contract renewals, and oversee logistics to ensure operational excellence.
- Perform special projects as needed.
Minimum Qualifications
- Bachelor's degree required and a minimum of 5 years of related experience.
Preferred Qualifications
- Advanced degree in a related field.
- Expertise in management and leadership, with a history of effectively engaging with diverse constituents and stakeholders.
- Ability to simplify and communicate intricate financial information.
- Ability to engage with a diverse range of constituents and stakeholders.
Other Requirements
- Demonstrated comprehensive knowledge of university policies, procedures and systems
- Strong communication, interpersonal, and organizational skills required. Initiative, discretion, attention to detail, ability to establish priorities, ability to work under pressure and without supervision, and good independent judgment.
- Experience with electronic funds management.
- Advanced MS Office skills (Word, Excel, PowerPoint).
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly