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RWS Entertainment Group Coordinator, Creative Production in New York, New York

As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sport ing events with the introduction of RWS Global Sports.

 

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide. 

 

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit  rwsglobal.com .

Reporting directly to the Director of Creative & Design | Land the Coordinator of Creative Production's role includes:

Role& Responsibilities

  • Submitting Finance Requests & Reconciliations

  • Travel booking and travel tracking in partnership with our Travel & Logistics team.

  • Travel as needed for on-site work.

  • Facilitate Contracting Requests & Creating Payout Sheets for Seasonal Employees.

  • Submitting Invoices.

  • Financial Forecasting.

  • Act as the shipping point of contact for vendor communication and internal procurement team.

  • Enforce timelines & deadlines by creating a Weekly Schedule that will be distributed each Monday.

  • Upkeep and maintain all storage platforms (Wrike, Dropbox, Box, etc.).

  • Attend production meetings, when required.

  • Participate and orchestrate First Round Screening & Interviews - HR Management.

  • Assist with prep, management & inventory of prop shop.

  • Track storage and distribution management for all orders incoming and outgoing.

  • PTO Coverage - First point of escalation, filtering and actioning to the correct person.

  • Support the Creative Department & Production Managers with preparing/putting together budgets and understanding budget accountability.

  • Oversee and Project Manage design/creative specific projects, when needed.

    Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not anexhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned.

    Qualifications

  • Bachelor’s degree in Theatre Design, Stage Management, or a related field, or equivalent experience.

  • Three years as a production coordinator or relevant experience.

  • Great time management skills, capable of meeting intense deadlines, and prioritizing multiple time sensitive projects at the same time.

  • Problem solver with great communication skills.

  • Works well in a team atmosphere as well as independently.  

  • A self-starter who works quickly in a high-volume production atmosphere. 

    A valid passport for the duration of employment for all travel-related roles. 

    Company Benefits

    Progressive PTO, Citi Bike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays

    Estimated Start Date:  ASAP

    Status:  Mobile, in office 3 days

    Salary: $62,400 - $62,400 DIVERSE IS WHO WE ARE

    Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression and capabilities are a contribution to our culture, as well as our reputation and achievements. So bring all of who you are, no questions asked.

     

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