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Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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Job Information

City of New York Assistant Director - Management and Operations in New York, New York

Job Description

TASK FORCE: Management & Operations Unit

JOB TITLE: One (1) Assistant Director of Management and Operations

CONTROL CODE: MOT-24-01

Summary:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

OMB’s Management and Operations Task Force works to enhance the efficiency and effectiveness of the City’s operations, programs, and systems. This group’s core function involves proactively assessing agency operations, identifying priority issues and bottlenecks, and employing data-driven approaches to develop and implement practical solutions. Through collaboration and innovations, the Management and Operations unit at OMB plays a pivotal role in fostering a more streamlined and responsive city government.

Job Description:

The Assistant Director of Management and Operations will provide leadership, strategic direction, and oversight in managing the overall operations of an organization. Working closely with the Deputy Director for Management, they will ensure efficient and effective functioning across various OMB and city agencies.

  • Operational Leadership: Assisting the Deputy Director in developing and implementing operational strategies, polices, and goals that align with the Director’s management mission objectives. Providing guidance and support to department heads and teams to ensure smooth operations.

  • Resource Management: Collaborating with department heads to allocate and optimize resources such as personnel, and infrastructure. Monitoring resources utilization, identifying areas for improvements, and implementing cost-effective measures.

  • Process Improvement: Identify opportunities to enhance operational efficiency, effectiveness, and quality across departments. Initiating and leading process improvement initiatives, applying methodologies such as Lean or Six Sigma to streamline workflows and eliminate waste.

  • Performance Monitoring: Establishing performance metrics and key performance indicators (KPIs) to assess departmental and organizational performance. Monitoring progress, analyzing data, and identifying areas of improvement. Providing regular reports to senior management.

  • Cross-Departmental Collaboration: Promoting collaboration and coordination among different departments and teams to ensure seamless operations. Facilitating effective communication, problem-solving, and decision-making across departments.

  • Policy Development and Compliance: Assisting in the development and implementation of policies, procedures, and guidelines to ensure compliance with legal, regulatory, and organizational requirements. Monitoring adherence to policies and driving a culture of compliance.

  • Risk Management: Identifying operational risks and implementing risk management strategies. Assessing potential risks, developing contingency plans, and ensuring appropriate controls and safeguards are in place.

  • Stakeholder Engagement: Engaging with internal and external stakeholders, including senior management, department heads, staff, and external partners. Building and maintaining relationships, addressing concerns, and ensuring effective communication channels.

  • Project Management: Overseeing and coordinating various projects and initiatives related to operational improvements, system implementations, or organizational changes. Monitoring project process, managing timelines, and ensuring successful project delivery.

  • Leadership and Team Development: Providing leadership, guidance, and mentorship to department heads and staff. Promoting a positive work culture, fostering professional development, and cultivating high-performing teams.

Qualifications

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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