Job Information
The Trustees of Columbia University in the City of New York Administrative Assistant in New York, New York
- Job Type: Support Staff - Union
- Bargaining Unit: Local 2110
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $53,226 - $54,226
Position Summary
Responsibilities
- Assists with coordinating event logistics such as space and set-up arrangements, catering, registration, travel arrangements, and accommodations.
- Maintains office supply inventory.
- Responsible for front desk operations.
- Contributes to a collaborative and welcoming environment.
- Assists guests with registration and online attendance for both virtual and in-person events.
- Conveys routine information regarding University and Institute policies and procedures.
- Collects, sorts, and distributes mail.
- Maintains contact mailing lists and databases.
- Assists in duplicating materials for Institute use.
- Collaborates in updating content on the website and other web-based platforms.
- Supports IIJS with maintaining course listings and room assignments, and resolving any scheduling conflicts.
- Performs other duties as assigned.
Minimum Qualifications
- High school diploma or equivalent and 2 years of related experience.
Preferred Qualifications
- Some college preferred.
- Some familiarity with MailChimp, EventBrite, SquareSpace, ZOOM, and Canva is a plus.
Other Requirements
- Excellent written, verbal, and interpersonal communication skills.
- Ability to maintain high confidentiality and professionalism with a client focus.
- Strong multi-tasking, prioritization, and organization skills.
- Attention to detail, research, critical thinking, analytical and problem-solving skills.
- Self-starter, a fast learner who can work independently under limited supervision.
- Work well in an interactive team environment.
- Working knowledge of database programs.
- Working knowledge of Microsoft Office.
- Ability to interpret accounting and purchasing policies.
- Capacity to build morale and group commitments to objectives.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly