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Job Information

Research Foundation CUNY Document Management Intern, Organizational Development in New York City, New York

Job Title: Document Management Intern, Organizational Development

PVN ID: VA-2404-006241

Category: Administrative Services

Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

General Description:

Through its partnership with the City of New York, CUNY’s Building Performance Laboratory is hiring qualified energy management professionals to serve as on-site consultants and fill critical staffing capacity needs at the Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”). For background, DEM serves as the hub for energy management for City government operations. DEM develops the City’s annual Heat, Light, and Power Budget; manages the City’s electricity, natural gas, and steam accounts; helps agency partners identify and pursue energy-saving opportunities; does energy efficiency and clean power generation projects across the City’s portfolio; and implements operations and maintenance best practices. Specifically, DEM is tasked with leading the City’s efforts to reduce emissions from City government operations 40 percent by 2025, 50 percent by 2030, and 80 percent by 2050 from baseline.

For this specific role, on behalf of DEM, CUNY BPL seeks to hire a Document Management Intern, Organizational Development. This intern will be embedded with DEM’ Division of Energy Management’s Talent and Organizational Development (TOD) team provides its staff and the City’s energy management workforce with key resources that allow them to do their work more efficiently. As such, the division is seeking an intern to help organize and enhance access to key e-resources, which will be shared on different platforms for different users. The intern will partner with the TOD team to identify helpful documents and will help evolve user-friendly paths for accessibility. For internal staff, the intern will assist with enhancing our current file management system and new internal SharePoint Team site. For resources for our agency energy partners, the intern will research viable platforms on which to share our documents. The intern may also help with writing and developing "quick reference guides.”

Other Duties

Under this assignment, the person’s responsibilities may include the following:

  • Catalogue resources and guides for staff and agency energy professionals

  • Identify key documents and resources with the TOD team

  • Update content and enhance format of key staff documents

  • Assist with organizing and evolving the DEM Sharepoint site

  • Assist with identifying and establishing user-friendly paths for resource accessibility

  • Other duties as assigned

    Qualifications

The ideal candidate will bring the following skills and experience to this position:

  • Currently enrolled in at an accredited college or university

  • At least a 3.0 GPA (on a 4.0 scale) in their current degree program

  • Attention to detail

  • Strong written and verbal communication skills

  • Knowledge of document management

  • Experience with or knowledge of communications and engagement strategies

  • Experience with Microsoft Sharepoint, web content management or web design

  • Initiative to dive into and own project work

  • Willingness to contribute and collaborate as member of a team

  • Focus in the following degree program areas: human resources, energy management, communications, computer science, environmental science, data science, information systems, library science.

Special Caveats:

  • Sponsorship is not available through the OEP program.

  • Interns are expected to work on-site.

    RFCUNY Benefits RFCUNY Employee Benefits and Accruals

    About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department DCAS, Division of Energy Management

Status Part Time

Pay Range $15.00-$18.00

Hour(s) a week 0.00-20.00

Closing Date Jun 15, 2024 (Or Until Filled)

Bargaining Unit No

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