Job Information
Penn State University Talent Acquisition Part Time Administrative Assistant - Office of Student Life in New Kensington, Pennsylvania
Reference #: REQ_0000055897 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS: Penn State New Kensington is accepting applications for a Part Time Administrative Assistant in the office of Student Life.
As the Administrative Assistant in the office of Student Life this position will provide direct support to several student affairs functions. This is a part-time, 20 to 24 hours a week position in the Student Life Office reporting to the Assistant Director of Student Affairs.
Primary duties include: Managing the book-keeping and fiscal accounts of several budgets including the processing of accounts payable records through University business systems; Customer service, support to student programs and services, assisting with travel arrangements and event coordination.
Principal Duties and Responsibilities: Assist with fiscal accounting system and processes for several budgets including: Student Life, Campus Activities Board, Student Government Association, and Career Services. Processing accounts payable, University contracts, deposits, and related forms within AIS and ERS computer systems. Keeping accurate records of all expenditures, providing budget statements, and will provide assistance to the Student Government Association Treasurer and Clubs and Organizations when needed. Serve as the first point of contact for students and visitors entering the Student Life Office Manage the telephone, electronic communications, and incoming faxes/mail for the office. Assist with scheduling and maintaining the Assistant Director of Student Affairs and assisting with travel plans and accommodations. Complete necessary forms and paperwork for room reservations, media and maintenance requests, and catering needs both Student Life, Student Government Association, and Campus Activities Board Occasional evening and/or weekend program assistance may be needed. Other duties as assigned.
Minimum Qualifications: Must be student success orientated. Excellent customer service, interpersonal and communication skills required. Proficiency in basic computer skills and the Microsoft Office Suite are a must. Bachelor's degree preferred or equivalent related experience. Experience in an educational environment preferred.
This job requires the following 3 publicly available clearances: * PA State Police Criminal Background Check * PA Child Abuse History Clearance Form * FBI Criminal Background Check The Pennsylvania State University is committed to and accountable for advancingdiversity, equity, inclusion, and sustainability in all of its forms. We embrace individualuniqueness, foster a culture of inclusion that supports both broad and specific diversityinitiatives, leverage the educational and institutional benefits of diversity in society andnature, and engage all individuals to help them thrive. We value inclusion as a corestrength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR inclu es crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.