Job Information
MyFlorida PURCHASING AGENT III - 64069352 in NAPLES, Florida
PURCHASING AGENT III - 64069352
Date: Apr 18, 2024
Location:
NAPLES, FL, US, 34112
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 827579
Agency: Department of Health
Working Title: PURCHASING AGENT III - 64069352
Pay Plan: Career Service
Position Number: 64069352
Salary: $40,000 - $43,000 Annually
Posting Closing Date: 05/02/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Title: Purchasing Agent III 64069352
Location: Naples
Open Competitive Opportunity
Your Specific Responsibilities:
This is a position of high trust and accountability and functions as a member of the Finance & Accounting Department. This employee must be able to work independently as well as with a team. Attendance is an essential function of this position. This position performs a wide variety of governmental procurement, records management, facility and other related duties. Ability to multitask and meet deadlines in a short turnaround. Must be knowledgeable of Florida Statutes, Administrative Rules, Florida Accounting and Department Policy as applicable. The incumbent must file a Statement of Financial Interests with the State Commission on Ethics. Incumbent has been issued a P-Card. Contributes to the organization’s culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups. Continuously demonstrates the Department’s ICARE values. This position reports to the Finance & Accounting Director I-SES.
My Florida Market Place (MFMP) – Ordering and Receiving
MFMP is the State of Florida’s e-Procurement system utilized by all State agencies and qualified vendors approved to do business with the State. This position utilizes MFMP for the purchasing process from initial creation of purchase requests to reconcile purchases before final approver. Some specific tasks associated with this position and the MFMP system are listed below but are not limited to:
Ensures accuracy of purchasing request information as submitted by MFMP users and makes corrections as needed. This requires a knowledge of the commodity codes and utilization of state term contracts.
Reviews accounting data to ensure accuracy and consults with Budgeting or the Business Manager as needed. This requires a working knowledge of Florida Accounting Information Resource (FLAIR), encumbrances, object codes, categories, and Other Cost Accumulators (OCA’s).
Reviews and research vendor information to determine if they are a registered MFMP vendor, have the required documentation on file, and are eligible to do business with the State of Florida and Department of Health.
Helps vendors to become registered vendors in MFMP.
Utilizes the E-Quotes system to solicit and obtain vendor quotes.
Conducts research in MFMP to obtain cost estimates and comparisons with other vendors and determines best payment methodology.
Reviews purchase justification to determine if justification is in accordance with State of Florida Division of Financial Services Guide for State Expenditures and cites statutory authority where required.
Finalizes the purchase request and places purchase order with the vendor.
Receives the purchase and ensures receiving is completed in MFMP as needed.
Coordinates with Accounts Payable to ensure vendor is paid in a timely manner.
Ensures all required purchasing documentation is completed and placed in the finalized purchase file in the event of future audits and reviews.
My Florida Market Place (MFMP) – Training
Ensures that MFMP training is completed in TrainingFinder Real-time Affiliate Integrated Network (TRAIN) Florida for each user and provides one on one follow up and hands on training, as needed.
Provides consultative and technical assistance for MFMP and e-Quotes users.
Keeps users appraised of updated information from Department of Management Services, what statements and attachments are required by the Department of Financial Services and Florida Department of Health Central Purchasing (change in contracts, procedures, Florida Accountability Contract Tracking System (FACTS), etc.).
Encourages “delegations” during employee absences, for a smooth flow from start to finish.
State Purchasing Card (P-card)
Functions as the Purchasing Card liaison with the Finance & Accounting Director for P-card Administration. Trains and provides guidelines/requirements to organizational P-card holders.
Ensures that all P-card payments are paid within the 10-day payment deadline or have the correct disapproval code as needed.
Knows the exceptions, when the use of a credit card is not allowed based on a particular service, product or vendor.
Incumbent will be issued a state of Florida purchasing card and is responsible for its security and use.
Contract Management
Follows Department of Health policies and procedures to maintain contract files.
Other Duties
Quarterly Pharmaceutical Inventory.
Managing equipment leases and replacement options.
Ordering supplies as necessary.
Encumbrance balances are reviewed quarterly between MFMP and the current accounting system.
Maintains records of procurement and contracts pursuant to State laws and retention schedules.
Acts as custodian of receiving/delivery area. Coordinates the courier(s). Delivers packages or notifies programs of the arrival of a package. Helps the Currier load the van, helps with the assembly of objects and coordinates delivery of major purchases including the removal of old equipment.
Maintains the Mail room area and postage machine with technical support and postage. Also takes charge of coverage for the mail room, so employees have informed access.
Keeps an updated physical copy of vendor catalogs for staff use.
Other duties as assigned.
Required Knowledge, Skills, and Abilities:
Advanced skills in various computer applications including utilization with MyFloridaMarketPlace;
Proficiency with Microsoft Office applications
Experience with the State of Florida procurement policies and procedures
Knowledge of Department of Health policies and procedures including Department of Health Policy (DOHP) 56-44 Purchasing Card Guidelines;
Knowledge of Department of Financial Services (DFS) Guide for State Expenditures
Use of the FLAIR accounting system
Ability to work with all kinds of numbers and codes
Ability to communicate effectively both verbally and in writing.
Ability to utilize quality improvement tools and techniques to enhance efficiency and improve outcomes.
Qualifications:
Required:
A Bachelor’s degree from a United States accredited college or university or comparable level of professional purchasing experience.
Annual Financial Disclosure Statement.
Able to lift and move boxes up to 25 pounds.
A valid Driver’s license.
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Preferred:
Experience with the State of Florida procurement policies and procedures; DOH policies and procedures including DOHP 56 44 Purchasing Card Guidelines; DFS Guide for State Expenditures; use of the FLAIR accounting system valuable.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Naples, Florida
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Naples