Job Information
MNGI Digestive Health, P.A. Specialized Scheduler in Minneapolis, Minnesota
Description Job Purpose: Schedule all future appointments as ordered by the provider following a patient's visit to our facilities and schedule all external referrals for specialty procedures Essential Functions:In order to perform this job successfully, an individual must be able to perform each essential function satisfactorily and regular attendance is required. The responsibilities listed below are representative of the primary essential functions required; additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Schedule all lab, procedure, office visit, subspecialty , infusion, manometry and radiology appointments for patients in person and over the phone Schedule referrals to other specialists that include surgeons, pelvic floor center and genetic counselors in person and over the phone. Explain tests and preparation instructions and answer questions from patients Record patient appointments in NextGen Practice Management Document appointment information on order in NextGen Electronic Health Record Provide patient with copy of orders with dates and times of tests Send copies of orders to hospital as needed Receive incoming calls from patients or referring clinics and schedule accordingly. Make outbound calls to schedule patients Document patient insurance information. Monitor database folder in NextGen Electronic Health Record. Data entry of referrals into NextGen Electronic Health Record. Contact referring providers for medication orders and/or clarification of referral orders. Contact patients to re-schedule appointments when needed. Send letters to patients via mail or patient portal Coordinate interpreters for scheduling purposes and appointments. Provide great customer service to internal and external customers. Other duties may be assigned to meet business needs Supervisory Responsibilities:None Qualification Requirements: The qualifications listed below are representative of the knowledge, skills, and/or abilities required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High School Diploma or GED is required. Associate's degree or higher preferred. Previous customer service experience is required. 1-2 years of scheduling experience is preferred. Knowledge, Skills and Abilities: Working knowledge of: Microsoft Office applications Medical terminology Skills: Compassionate patient care Active listening Problem solve, prioritization, and critical thinking Attention to detail Organization and time management Ability to: Multitask Communicate effectively verbally and in writing Work independently as well as in a team environment Type proficiently and accurately Prioritize work and be detail oriented Float to other locations to meet staffing needs Attend department staff meetings at corporate office Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to walk, sit, stand, reach overhead, and bend to the floor. The employee is regularly required to talk and hear. The employee is required to use dexterity of hands and fingers to operate a computer keyboard, mouse, and other office equipment. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may be required to lift and transport items up to 10 pounds occasionally. Employees may be required to travel to other company locations due to staffing and training needs. Working Environment:The work environment characteristics described here are representative of those an employee e counters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This employee may work in a medical specialty clinic, outpatient endoscopy center or office environment and is infrequently exposed to hazardous chemicals or conditions. The employee is exposed to a computer monitor daily. The employee may be required to travel by automobile and exposed to changing weather conditions while performing the duties of this position. While performing the duties of this position, the employee must be alert to conditions that may impact the safety of patients, employees and visitors. This job description reflects management's assignment of key responsibilities; it does not prescribe or restrict the tasks that may be assigned. MNGI Digestive Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. It is the policy of MNGI Digestive Health to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment MNGI's Culture of Caring We are caring people caring for people - working with Compassion, Teamwork, and Integrity Compassion: being empathetic and considerate of the needs of our patients and caregivers Teamwork: Being accountable for actions, supporting each other in meeting the needs of our patients, and respecting the voice/opinions of others assuming good intent Integrity: Demonstrating honesty, trustworthiness, and transparency whenever you interact with patients or each other. Qualifications Education Bachelors (preferred) Associates (preferred) High School (required) Experience Previous customer service experience is required. 1-2 years of scheduling experience is preferred. (preferred) Skills Attention to detail (preferred) Effective Written Communication (preferred) Effective Verbal Communication (preferred) Teamwork (preferred) Active listening (preferred) Problem solving (preferred) Multi-tasking (preferred) Detail oriented (preferred) Prioritization (preferred) Customer service (preferred) Minnesota Gastroenterology, P.A. is an EEO/AA employer: women, minorities, the disabled and veterans are encouraged to apply.