Job Information
GE Aerospace Executive Assistant/Administrative Support in Minato, Japan
Job Description Summary
This role is to support GE Aerospace Japan business leader and Japan team for associated administrative matters including schedule management, travel arrangements, visitor coordination, office management, customer meetings, internal meetings, and other relevant matters.
Job Description
Essential Responsibilities:
Responsible for defined work or projects with moderate complexity (e.g. support organization of conferences, SFDC cleanup actions);
Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive.
Liaise with a wide range of internal and external contacts at all levels, including senior executives within GE.
Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic environment.
Prepare customer & internal visits.
Process T&L expenses for the executive.
Prepare presentations, reports, spreadsheets, meeting minutes and other business information for the channel team.
Assist in managing expense accounts and budgets.
Provide discrete and confidential coordination of sensitive company information.
Meet various day-to-day short-term objectives.
Work with external customers on meeting agendas and events planning.
Responsible for contemporary document management and filling.
Resolve issues through immediate action or short-term planning.
Qualifications/Requirements:
2 to 3 years prior experience as an executive assistant is a must.
Significant experience in an administrative role; (preferably at global company).
Native Japanese speaker
Business level English (conversational and written).
Bachelor’s degree from an accredited university or college.
MS Office proficiency.
Experience with salesforce.com is a plus.
Strong Customer orientation.
Independently working, accurate and flexible.
Able to work under time pressure.
Competent personality, hands-on mentality.
Strong communication skill to collaborate with colleagues.
Team player mentality to provide proactive support to others in need for support.
Desired Characteristics :
Humble: respectful, receptive, agile, eager to learn.
Transparent: shares critical information, speaks with candor, contributes constructively.
Focused: quick learner, strategically prioritizes work, committed.
Leadership ability: strong communicator, decision-maker, collaborative.
Problem solver: analytical-minded, challenges existing processes, critical thinker.
Additional Information
Relocation Assistance Provided: No