Job Information
Canon Business Process Services Office Admin Coordinator in Long Beach, California
Overview
The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations.
Responsibilities
Core Activities:
Answer the telephones, takes messages, typing as required.
Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
Make travel arrangements on an infrequent basis
Solve routine problems and refers more complex issues to higher levels
Create reports requiring some manipulation of information, but generally uses established data or information provided by others
Office Administration Coordinator may also assist Customer with the following:
Onboarding Support Services related to employees working from home that need assistance with setting up their computer equipment, downloading certain software and applications, and assigning work phone numbers.
Off boarding Support Services related to collecting employee equipment laptops, cell phones, iPads, and other desk equipment.
Asset Management – assist Customer in preparing the ITADs for the disposal of all outdated, unused equipment (i.e. laptops, docking stations, monitors, etc.). All serial numbers/service tags must be entered into an excel sheet and downloaded into the Asset Track Management System
Update Customer’s CREST system with the seat assignments and telephone numbers (both cell & desk) for new hires.
Data entry
Individual user delivery – Offer support to employees who have laptop issues and need new laptops ordered and shipped to their homes. Cell phone issues, assist in obtaining upgrades and/or replacement phones to the employees who need them.
Assist employees working from home (due to COVID-19) by ordering needed equipment (monitors, docking stations, keyboards, cables, etc.) and having it shipped to their homes.
General shared office support
Qualifications
High school Diploma or equivalent.
2+ years’ experience working in a professional office environment
Capable of understanding all of the aspects of the job and their practical
applications to problems and situations ordinarily encountered.
Proficient in Microsoft Office software
Excellent customer service, professional attitude and appearance are a must.
Ability to work overtime & meet deadlines.
Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
Good organizational skills
PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS
Mental qualifications include ability to oversee all services contracted by the client with the highest level of customer service , and to e valuate and resolve high priority and complex problems through communication and negotiation with clients, vendors, and internal staff.
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!
Job LocationsUS-CA-Long Beach
Posted Date1 week ago(6/10/2024 11:52 AM)
Requisition ID 2024-17963
of Openings 1
Category (Portal Searching) Administrative/Clerical
Position Type (Portal Searching) Regular Full-Time
Minimum Salary USD $30.00/Hr.
Maximum Salary USD $38.00/Hr.