Job Information
CBRE Senior Meeting and Events Coordinator (12-month FTC) in London, United Kingdom
Senior Meeting and Events Coordinator (12-month FTC)
Job ID
161100
Posted
11-Apr-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Communications/Public Relations
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
Role Purpose
The Meeting & Events Experience Coordinator oversees daily operations of meeting and events, ensuring a positive experience and high level of service for our clients.
Oversees daily operations of meetings and events, ensuring a positive experience and high level of service for our internal team and clients. In this role you are responsible for all meeting rooms and event spaces across lower ground level, ground level, level 1, 5.01 training room, and level 7 and adhoc support across levels 2 to 6.
You will oversea all elements of event planning and managements and work alongside a team delivering services such as: moving, setting up and striking furniture, décor, removable walls and event equipment.
This individual works with the meeting and events team to guarantee world-class experiences for Host clients and other important stakeholders.
The ideal candidate will have strong administration skills, good relationship building skills, highly organised from hospitality background.
Key responsibilities
Taking full ownership of event bookings from handover to delivery, identifying requirements and expectations to create a seamless experience
Regular checks and ownership of all event spaces, ensuring rooms are reset and all maintenance, cleaning or facilities issues are reported, followed up and resolved in a timely manner and to the highest standard
Managing all event set-up, tear down and resetting of spaces, including moving of furniture as appropriate, liaising with Catering, AV and Workplace Experience teams and stakeholders during the planning process to ensure everything is in order. Conducting final inspections on the day of the event
Working closely with Catering team to ensure quotations are accurate, within budget and signed off as appropriate to the correct business units
Day to day supervision of Meeting & Events Coordinator
Be a champion for the Condeco room reservation system to support training others and resolving day to day challenges user may face with bookings
Working closely with the team event coordinators to ensure their bookings and events are managed at the highest standard and identify any efficiencies to ways of working
Ensuring all absences from the events team are managed to ensure all events and bookers are looked after
Managing the events inbox to ensure all emails are responded to by the team in a timely manner and filed appropriately
Person Specification/Requirements
Strong understanding of event management and able to juggle multiple events at once
Experience using online room/space booking systems
Familiarity with event registration software
Experience coordinating large events
Capable of working with internal and external teams/suppliers
Microsoft Office Suites – Intermediate level
Organised with exceptional attention to detail and ability to achieve high standards of work with minimal supervision
Articulate professional with ability to multi-task, effectively prioritise and execute tasks in a high-pressure environment
Highly organized. Strong problem-solving skills. Highly adaptable and flexible.
Ability to work independently with little supervision
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)