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Amazon Executive Assistant, Amazon Private Brands in London, United Kingdom

Description

The Amazon Private Brands organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support Michael Sheldon on our Amazon Private Brands EU Consumables team based in London, UK, but supporting a team spread across Europe.

The Consumables Private Brands team is building and launching products in a wide variety of product categories and market segments, similar to what you would typically find in a physical grocery store. We collaborate with partners across both our Retail and Fresh channel teams to deliver the selection that customers most want, at the right price and available for delivery in the most convenient way.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

•Managing complex calendar requests, meeting invites, and conference room logistics.

•Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same

•Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items

•Managing workflows that require approvals

•Planning travel and all related accommodations including lodging, transportation, visa processing and building access.

•Processing expense reports

•Managing large event logistics, catering, accommodations, and support materials (such as staff meeting agendas, all-team meetings, team-building events)

•Leading team activities (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)

•Identifying internal and external approaches to solve problems in a creative way

•Partner with others for space planning across team locations

A day in the life

The EA to Consumables Private Brands will join key weekly team meetings (e.g. Management (M-)Team meeting, staff huddle). Day-to-day activities would include organising and running staff meetings, planning and delivering team events, planning travel and scheduling meetings coordinating across senior executive diaries between US and EU time zones, planning travel.

About the team

As a worldwide Consumables Private Brand team, we embody the principles of HOTFIRE. Members of CPB, no matter their locale, are Helpful, demonstrate Ownership, are Trusted, have Fun, are Innovative, deliver Results, and are Empathetic. We have well developed team norms, respecting no meetings Monday Mornings and Friday afternoons, 3 days in office with Wednesday as anchor day, and clear guidelines on meeting etiquette that is respectful of everyone's time, working hours and time zones.

We are open to hiring candidates to work out of one of the following locations:

London, GBR

Basic Qualifications

  • Knowledge of Microsoft Office products and applications

  • Experience as an Executive Assistant

  • Experience with executive level calendar management

  • Experience with domestic or international travel coordination

Preferred Qualifications

  • Experience in a fast-paced, high-tech company

  • Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need an adjustment during the application and hiring process, including support for the interview or onboarding process, please contact the Applicant-Candidate Accommodation Team (ACAT), Monday through Friday from 7:00 am GMT - 4:00 pm GMT. If calling directly from the United Kingdom, please dial +44 800 086 9884 (tel:+448000869884). If calling from Ireland, please dial +353 1800 851 489 (tel:+3531800851489).

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