Job Information
City of Littlefork City Administrator/Clerk-Treasurer in Littlefork, Minnesota
Plans, organizes and defines the organization of City Administration to ensure a coordinated and efficient effort to meet the goals and objectives established by the Council. Plans, develops and implements administrative policies, rules, regulations, and procedures. Coordinates the administration of all Departments. Directs all personnel matters as provided by the Personnel Policies of the City. Develops and issues administrative rules, policies, and procedures necessary to ensure proper functioning of all Departments. Prepares and submits an annual budget to the Council; obtains input from Department Heads; and keeps Council informed of the financial condition of the City and recommends action as appropriate. Reviews and/or performs rate studies; makes recommendations to Council on rate changes for Water and Sewer Departments. Manages and invests City and Utilities funds in accordance with Council and utilities guidelines and sound financial practices. Attends and participates in all Council meetings and other meetings with official bodies as directed by the Council; ensures that all laws and ordinances are enforced; prepares agendas, records meeting minutes; prepares resolutions and ordinances for the Council and carries out Council directives. Serves as a member of Littlefork Economic Development Association. Attends other Board meetings as necessary. Oversees administrative portion of all improvement projects; reviews plans and specifications, advertisement for bid notices, contracts, pay requests, change orders, etc. returns bid bonds, prepares assessment hearing notices, correspondence, assessment rolls, certifications, resolutions, etc. Administers local elections in accordance with State and County requirements; oversees the scheduling and training of election judges; and maintaining of election records. Serves as Zoning Officer to administer and enforce the provisions of the Zoning Ordinance and Land Subdivision Regulations; attends Planning and Zoning Commission meetings; reviews and recommends approval of zoning permits, variance requests, conditional use permits, and other matters related to planning and zoning; oversees agenda and minute preparation. Prepares or oversees preparation of grant and/or loan applications; administers grant and/or loan money that is received, and prepared related reports. Coordinates and oversees the work of consultants hired by the Council. Represents the City with other governmental agencies and officials. Oversees and manages financial and accounting matters for City. Oversees preparation of information for bond ratings, bond issues, bond offering statements, and continuing disclosure statements. Oversees preparation of information for annual audit and reviews reports. Monitors operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances. Develops long and short-range goals and oversees their implementation. Evaluates potential projects, programs and services to determine feasibility and community impact and makes recommendations to the Council. Prepares and arranges for publication of official and legal notices. Prepares necessary easements; coordinates easement releases and Street vacation issues. Maintains all municipal records and documents as required by law; prepares certified copies as requested. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Responsible for the overall direction, coordination, and evaluation of the City and Utilities. Carries out supervisory responsibilities in accordance with the City s policies and applicable laws. Responsibilities include interviewing; training; planning, assigning, and directing work; evaluating performance; disciplining; suspending; transferring; adjusting grievances; addressing complaints and resolving problems of employees. Responsibilities also include the ability to effectively recommend: hiring; promoting; demoting; and discharging employees.