Job Information
MIT Lincoln Laboratory Administrative Coordinator in Lexington, Massachusetts
MIT Lincoln Laboratory is a federally-funded research and development center chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development as well as rapid system prototyping and demonstration. The Laboratory works with government and industry to transition new concepts, technology and prototypes into future system development and deployment.
The Technology Ventures Office (TVO) provides strategic coordination for technology transfer activities at Lincoln Laboratory. The office serves to facilitate and oversee technology transfer to government and industry, foster collaborative research with the private sector, and manage the Laboratory’s Intellectual Property (IP) portfolio.
Job Description:
This position will provide senior level administrative support to the Laboratory’s Technology Ventures Office (TVO). The primary responsibilities are to manage complex office schedules and to prioritize time-critical matters. This role will be responsible for the coordination, planning and execution of high-level VIP meetings and engage with visitors. Will plan special events (onsite, offsite and virtual), arrange travel with Concur, process expense reports, and be a resource/support for all members of the office.
It will also include supporting special projects and initiating new projects including organizing databases and creating efficient filing and retrieval systems for materials across diverse topic categories. These tasks require a certain level of focus and review. Will assist the group with collecting, analyzing, and creating data reports, and will be expected to utilize all available Laboratory administrative procedures, resources, and services to accomplish tasks as needed.
Will order supplies, enter and track purchase orders via SRM, and make PCard purchases with budget authority limitations and use software to create official correspondence, briefings, spreadsheet, and PowerPoint presentations as required.
Requirements:
Bachelor’s degree in Communications, Business Administration, Human Resources, Behavioral Science or related discipline preferred
At least 5 years of directly related work experience; certain number of years of relevant experience may substitute for education
Strong computer skills - proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), collaboration platforms (Teams, Zoom), and electronic document management systems such as SharePoint and Confluence
Must possess strong administrative skills; self-confidence, attention to detail, mature judgment, cooperative and responsible attitude, and a conscientious and organized approach to work in a changing environment along with the ability to work effectively as part of a team
Must be able to apply critical thinking to generate solutions
Must be a self-starter and highly motivated
Must be able to prioritize multiple complex tasks seamlessly
Familiarity with Enterprise Resource Planning software (SAP/SRM, CRM, HCM) and receptive to learning new digital skills, including internally built web applications;
Demonstrated attention to detail and ability to balance priorities among multiple, complex, and concurrent tasks
Outstanding communication, interpersonal, and creative problem-solving skills
Prior experience in business practices or Entrepreneurship programs highly valued
U.S. Citizenship
Must be able to obtain and maintain a security clearance
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
Comprehensive health, dental, and vision plans
MIT-funded pension
Matching 401K
Paid leave (including vacation, sick, parental, military, etc.)
Tuition reimbursement and continuing education programs
Mentorship programs
A range of work-life balance options
... and much more!
Please visit our Benefits page (https://hr.mit.edu/benefits) for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks (https://hr.mit.edu/benefits/additional) .
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
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