Job Information
Clark County, NV OFFICE SERVICES MANAGER in Las Vegas, Nevada
OFFICE SERVICES MANAGER
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OFFICE SERVICES MANAGER
Salary
$27.29 - $42.28 Hourly
Location
Clark County - Las Vegas, NV
Job Type
PERMANENT
Job Number
27400
Department
Regional Flood Control District
Opening Date
04/16/2024
Closing Date
4/30/2024 5:01 PM Pacific
Max Number of Applicants
250
Description
Benefits
Questions
ABOUT THE POSITION
The Regional Flood Control District is looking for an individual with experience in Board Secretary duties such as creating, transcribing, editing and formatting minutes, meeting agenda preparation and distribution and correspondence. This individual should also have knowledge in employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline. Additionally, experience in the development and administration of an office services budget is preferred.
THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
Some positions may be confidential positions and are excluded from membership in the union.
Some positions may be non-union positions and are excluded from membership in the union.
MINIMUM REQUIREMENTS
Education and Experience: Equivalent to completion of two (2) years of college course work in business, finance, or a field related to the work AND three (3) years of full-time clerical or secretarial experience, one (1) year of which was in a high administrative or supervisory capacity. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Background Investigation:Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.
EXAMPLES OF DUTIES
Plans, organizes, manages and reviews diverse office and general administrative support activities through subordinate supervisors and/or lead staff. Coordinates activities and services with those of other divisions, County departments and governmental agencies to meet the needs, goals and objectives of the unit; assists in setting such goals and objectives. Develops and implements procedures for and directs administrative activities such as personnel selection, coordinated records management and storage, word processing, clerical processing and related activities. Researches operational and administrative problems, evaluates alternatives, recommends solutions, and implements adopted changes. Performs significant administrative support and/or coordinate work for the department head or designated manager, often with department-wide implications. Supervises and reviews the work of subordinate supervisory and office support staff; trains staff in specific departmental and unit policies and procedures. Evaluates employee performance and effectively recommends employee selection, initial disciplinary action and other personnel activities. Provides for the training and development of assigned staff. Answers inquiries, provides information and resolves complaints from the public or employees regarding assigned functions and activities, which often requires the use of judgment and the interpretation of policies, rules and procedures. Compiles operational, budget and other statistical data and information, maintains various records, and prepares special and periodic reports. Contributes to the overall quality of the unit's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. May provide a variety of office administrative work. May drive a motor vehicle or be required to arrange for appropriate transportation to and from other County location in order to attend off-site meetings and visit other work sites.
PHYSICAL DEMANDS
Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:
Flexible Schedules including 4/10 options
More Money in Your Pocket
100% Employer Paid Defined Benefit Retirement
No Social Security Deduction
No State Income Taxes
Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium
Pharmacy Benefits (30, 90-day retail or mail order fills)
24/7 Telephone Advice Nurse - no employee cost
Teledoc, Doctoroo, and Dispatch Health
Retiree insurance – eligible after 5 years of service
Dental
Vision
Life Insurance – Employer Paid
AD&D – Employer Paid
Long Term Disability – Employer Paid
Generous Leave Accruals that include:
13 Paid Holidays including a Floating Birthday Holiday
Paid Vacation Leave
Paid Sick Leave
Holiday Leave
Other leave options
Catastrophic Leave
Parental Leave – Up to 90 days
Wide Variety of Voluntary Benefits that include
Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
Trustmark – Permanent Life Insurance benefits and long-term care.
Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available
Morgan Stanley – Deferred Compensation Plan
Employee Assistance Program
Onsite Fitness Center – $12/month
*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.
01
The following questions 1 - 5 will be used to assist in determining if candidates meet the minimum qualifications.
Which describes your highest level of education?
Some High School
High School Diploma or GED
Trade School or Technical Degree
Some College (1-29 semester credits)
Some College (30-59 semester credits)
Some College (60-89 semester credits)
Some College (90-120+ semester credits)
Associates Degree
Bachelor's Degree
Master's Degree or higher
None of the above
02
List all degrees received that are directly related to the position (see template below).
College/University:
Did you graduate:
College Major/Minor:
Semester Credits Completed:
Degree Received:
03
Indicate your full-time professional clerical or secretarial experience.
No Experience
Less than 3 years
3 to 4 years
4 to 5 years
More than 5 years
04
Please list the employer(s) on your application where your experience was obtained in question 3. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
05
Indicate your full-time professional clerical or secretarial experience in a high administrative or supervisory capacity.
No Experience
Less than 1 year
1 to 2 years
2 to 3 years
More than 3 years
06
Please list the employer(s) on your application where your experience was obtained in question 5. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
07
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.
08
Indicate your full-time professional experience working in a confidential office environment with confidential files and personal information.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
09
Indicate your full-time professional experience preparing notifications, agendas and minutes for official meetings.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
10
Indicate your full-time professional experience preparing and proofreading large, complex, and technical documents for completeness, accuracy, format, and consistency (i.e. agenda items and/ or legal contracts), etc.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
11
Indicate your full-time professional experience performing difficult, complex, technical and or specialized confidential personnel office support work.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
12
Please list the employer(s) on your application where your experience was obtained in questions 8 - 11. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
13
Indicate your full-time professional experience auditing or developing, implementing and managing operational budgets.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
14
Indicate your full-time professional experience reviewing and analyzing financial data and preparing analytical reports, alternative analyses, or cost-benefit analyses.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
15
Indicate your full-time professional experience preparing basic general ledger and/ or bank reconciliations.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
16
Indicate your full-time professional experience in accounts payable/ receivable and/or cash receipting.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
17
Indicate your full-time professional experience working on projects that you have been the project lead and managed the project from start to finish.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
18
Indicate your full-time professional experience using various software products to develop and prepare financial, statistical, and/or operational reports.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
19
Please list the employer(s) on your application where your experience was obtained in questions 13 - 18. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
20
Indicate your full-time professional experience reviewing and revising the work of others for quality control purposes.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
21
Indicate your full-time professional experience reviewing, revising and training on standard processes and procedures.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
22
Please list the employer(s) on your application where your experience was obtained in questions 20 - 21. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
23
Indicate your full-time professional experience overseeing related personnel policies, issuing disciplinary actions and maintaining accountability.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
24
Indicate your full-time professional experience utilizing agency guidelines and state/federal laws and regulations to determine/confirm eligibility for programs and service within a Social Service setting.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
25
Indicate your full-time professional experience applying and interpreting Federal, State and Local government policies/laws.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
26
Indicate your full-time professional experience working with homeless or community management information systems (HMIS) or similar database programs.
No Experience
Less than 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
27
Please list the employer(s) on your application where your experience was obtained in questions 23 - 26. Type N/A if you have no related experience (see template below).
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
28
Do you currently hold a valid driver's license?
Yes, I currently hold a valid Nevada driver's license
Yes, I currently hold a valid driver's license from another state.
No, I do not currently hold a valid driver's license.
Required Question
Agency
Clark County
Address
500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791
Phone
(702)455-4565
Website
http://www.clarkcountynv.gov
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