Job Information
J.S. Held LLC Collections Administrator – Portals (Temporary Position) in Jericho, New York
The Company
Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high-stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.
The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.
The Team and Job Summary
We are seeking a Collections Administrator – Portals to join our Finance team on a temporary basis. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set and whose responsibilities extend beyond those of traditional collections roles. The ideal person for this role will need to not only have a strong grasp of accounts receivable and the collections process but also be flexible and a strategic thinker able to take on a variety of tasks.
This person will play a critical role in managing our accounts receivable processes with a focus on portal payments. You will be responsible for ensuring the timely and accurate processing of invoices issued (most portals require us to upload our invoices and confirm receipt) and payments received through various online portals. The ideal candidate will possess a basic understanding of portal payment systems, exceptional attention to detail, and excellent analytical skills. Duration of the temporary role expected to be 3-6 months.
Job Responsibilities
Support the collection process of outstanding invoices using strategies and best practices to ensure timely payments and maintain positive client relationships.
Update daily the accounts receivable target list to reflect new invoices and payments received.
Interact with project managers, leadership, and business development to identify priority outstanding invoices for collections.
Reconcile payments received through online portals, ensuring accuracy and completeness of transactions.
Reconcile portal payments with corresponding invoices, identifying, and resolving any discrepancies identified in a timely manner.
Provide exceptional customer service to internal and external stakeholders, addressing inquiries and concerns related to portal payments promptly and professionally.
Required Qualifications
Experience supporting a collections team or similar role
Knowledge of billing procedures and collection techniques
Working knowledge of MS Office, databases, and online payment portals.
Experience using portal payment platforms and related accounting software.
Strong analytical skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to work effectively in a fast-paced, deadline-driven environment.
Proven ability to collaborate with cross-functional teams.
Prior experience in process improvement initiatives is a plus.
Preferred Qualifications
Associate’s degree in accounting, Finance, or related field.
Experience in accounts receivable/collections, with a focus on portal payments.
Physical and Mental Job Qualifications
Prolonged periods sitting at a desk and working on a computer.
A reasonable estimate of the salary range for this role is $29.00 - $35.00 per hour. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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EEO and Job Accommodations
We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include “Applicant Accommodation” within the subject line with your request and contact information.
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Department
Corporate : Finance
Employment Type
Internal Temp