Job Information
Johnson County Iowa Legal Assistant I (Production & Criminal Docketing) in Iowa City, Iowa
Legal Assistant I (Production & Criminal Docketing)
Salary
$48,290.38 - $57,948.46 Annually
Location
Iowa City, IA
Job Type
Full-time
Job Number
00771
Department
County Attorney
Opening Date
04/01/2024
Closing Date
5/1/2024 11:59 PM Central
Description
Benefits
Definition & Duties
Must attach resume and cover letter to online application.
Under general supervision, performs various complex clerical duties. Prepares schedules for performance of department business by others, responds to inquiries for information from the public requiring thorough knowledge of departmental policies, and coordinates inter-departmental communications.
Knowledge of & Ability to
Basic office practices, formats, and the maintenance of complex records
Mathematical computation
English language to include grammar, spelling, punctuation, sentence structure and vocabulary skills
Ability to:
Learn, apply and articulate departmental policies and procedures
Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
Perform complex clerical tasks with a high degree of speed and accuracy
Maintain confidentiality and security of information as appropriate
Make decisions requiring interpretation and judgment
Follow oral and written instructions
Collect data, keep accurate records, and prepare reports
Make bookkeeping entries and complete business forms
Be detail-oriented when working with documents and information
Operate common office equipment such as typewriters, calculators, cash registers, fax and postage machines, photocopiers, multi-line telephones and scanners
Type 55 wpm and use a computer for the purposes of data entry, spreadsheets, word processing, presentations, email and the Internet
Communicate effectively both orally and in writing
Provide customer service that is courteous and responsive
Establish and maintain effective relationships with elected officials, department heads, other county employees, and members of the public
Interact effectively with persons representing widely divergent backgrounds, interests, and points of view
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Organize and prioritize multiple tasks
Handle moderate levels of stress, meet deadlines and solve problems appropriate to the position
Stand, sit, squat, kneel, bend, twist, reach, and use a step stool as needed
Lift and/or move up to 35 pounds as needed
Have clarity of speech and hearing which permits effective communication
Have sufficient vision which permits heavy production and review of a wide variety of materials in both electronic and hardcopy forms
Have sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of keyboards and mouse
Work flexible schedule and occasional overtime as needed
Minimum Education, Training & Experience & Special Requirements
High school graduate (or equivalent) AND two (2) years of varied and responsible clerical work; OR any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Special requirements: Valid driver’s license and insurable under county liability coverage. Must pass background check.
Specific Duties
to be performed satisfactorily with or without reasonable accommodation.
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Opens criminal case electronic files and processes intake documents and reports for new cases; retrieves court documents, reports and warrants; manages electronic contact records for defendants and law enforcement.
Processes and chronologically indexes imaged documents and maintains electronic and hard-copy files and filing systems through use of web-based and network-based sites.
Produces case documents, including but not limited to trial information, motions, responses, appearances, proposed orders and county attorney subpoenas and e-files with court as needed.
Processes and routes reports, digital media, warrants, extraditions and other various requests or materials from law enforcement agencies for investigations and pending matters.
Generates computerized daily and weekly criminal dockets, attorney pending case lists, criminal case logs and other computer-related requests and queries and required.
Closes case files; assists in opening criminal case files and indexing attorneys assigned to those cases.
Prepares general correspondence as requested.
Performs general clerical duties such as photocopying, e-filing, filing, faxing, typing, and making deliveries.
Shares mail duties and assists with telephone answering; responds to questions from callers and walk-ins seeking assistance or information concerning rules and procedures.
Performs duties of a Clerk II as needed.
Participates in training/educational opportunities and work-related meetings as required.
Performs all work duties and activities in accordance with County policies, procedures, collective bargaining contract, and safety practices.
Attends work at the designated place and time.
Must attach resume and cover letter to online application.
For more information please contact:
klyman@johnsoncountyiowa.gov
Employee Benefits
The following is a summary of benefits for full-time, non-bargaining County employees. Benefits, privileges and duties for employees covered under a collective bargaining agreement may vary depending on specific contract provisions.
Compensation
Employees serve a six-month probationary period and are eligible for meritorious performance compensation increases based upon performance evaluations. Across the board compensation increases are considered by the Board of Supervisors, and are made effective July 1 annually.
Vacation
During 1st through 4th years: 3 working weeks
During 4th through 9th years: 4 working weeks
During 9th through 19th years: 5 working weeks
During 19th or later years: 6 working weeks
Holidays
12 paid holidays per year plus 2 personal holidays:
New Year's Day
Martin Luther King's Birthday
President's Day
Memorial Day
Independence Day
Juneteenth
Labor Day
Veteran's Day
Thanksgiving Day and day after
Christmas
Floating Christmas holiday
Sick Leave
Accrues at the rate of 18 days per year on a per-pay period basis to a maximum accrual of 120 days. After accumulation of 90 sick days, employees may convert sick leave to vacation on a 4:1 basis.
Parental Leave
A paid two-week (80 hour) paid parental leave is provided to full-time benefit eligible parents to allow for child bonding time. This includes child's birth, adoption, placement in the home or court appointed guardianship.
Wellness Program
Voluntary wellness activities, screenings, educational opportunities and incentives are offered throughout the year for employees and their families.
Employee Assistance Program
Employees and their families may contact Synchrony for free EAP counseling and referral services.
Health Care Coverage
Eligible employees may elect health care coverage the first of the month following one full month of employment.
Wellmark Blue Cross and Blue Shield of Iowa is the third party administrator for this self-funded plan
PPO with 90/10 in-network and 80/20 out-of-network co-insurance; $275 deductible single or $550 deductible family; $1000 out-of-pocket maximum single or $2000 out -of-pocket maximum family
Single coverage is $32/month for eligible full-time employees; family coverage is $112.00/month.
Dental Care Coverage
Eligible employees may elect dental care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Vision Care Coverage
Eligible employees may elect vision care coverage the first of the month following one full month of employment. Single coverage is paid by the County for eligible full-time employees; family coverage is a cost between the County and employee.
Flexible Spending
Eligible employees may set aside pre-tax dollars to pay for out-of-pocket health, dental and vision expenses that are not reimbursable through another source. Employees may also set aside pre-tax dollars for dependent care expenses.
Life Insurance
Eligible full-time employees are covered after 60 days of employment. Coverage is 1 times annualized compensation rounded up to the nearest thousand in group term life insurance and AD&D. Max covered salary $100,000.
*Supplemental Life Insurance
The County offers to all benefit-eligible employees additional life insurance coverage that may be purchased for employees, spouses and children at guarantee basis.
Long-Term Disability
Eligible full-time employees are covered after 60 days of employment. County provides up to 2 years of long term disability coverage at 66 2/3% of the employees wages as a result of injury, sickness or pregnancy; employees may opt to purchase additional coverage.
IPERS
Iowa Public Employee Retirement System is a mandatory defined benefit retirement plan designed to supplement both Social Security and private savings. Non law-enforcement employees contribute 6.29% and the County contributes 9.44%.
Deferred Compensation (457)
A deferred compensation plan is offered that provides tax advantages and an additional means in which to save for retirement with an easy payroll deduction. Employees may select from several companies offering deferred compensation. The County will match up to $40/biweekly, and employees are vested on day 1.
Discounted Bus Pass
Full-time and part-time employees are eligible to purchase discounted bus passes for Iowa City Transit and Coralville Transit for commuting to/from their jobs as Johnson County employees. Bus pass availability is subject to available funds and continuation of the program.
Johnson County is an affirmative action equal opportunity employer.
Women, minorities and elderly are encouraged to apply.
Agency
Johnson County
Address
913 S Dubuque St Suite 103 Iowa City, Iowa, 52240
Phone
319-356-6003
Website
https://www.johnsoncountyiowa.gov/
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