Job Information
City Of Huntsville City Clerk Administrative Aide in Huntsville, Alabama
About our Department:
The City Clerks office is responsible for records maintenance on rules, ordinances, policy resolutions, agendas and minutes for City Council and other meetings. This includes directing the origination, maintenance, retrieval, archiving, release, distribution, safety, and overall management of documentation.
City Clerk Administrative Aide Position Overview:
Work involves providing advanced administrative support and advanced secretarial support to relieve the City Clerk of recurring administrative details, thereby assuring a smooth-running department. Composes, types, and distributes recurring and non-recurring correspondence such as reports, contracts/agreements, resolutions, ordinances, manuals, letters, memos, training bulletins, public notifications, purchase orders, requisitions, statements, directives, agendas, announcements, regulations, memoranda, complaints, notices, and staff agendas and other related materials for management review; processes bi-weekly status reports; proofreads others correspondence; takes minutes at meetings; transcribes oral and recorded dictation; researches minutes, ordinances, and other information; obtains information from other sources; and maintains manuals.
Qualifications and Necessary Special Requirements:
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency, including or supplemented by course work in shorthand and typing; and at least 2 years' experience performing secretarial and administrative assistance including taking shorthand and/or transcribing minutes from a tape recorder or dictaphone; proficiency in Microsoft Office Suite programs (Outlook, Word, and Excel).
Valid Driver's License