Job Information
ASM Global Sr Director of Administrative Services in Huntington, West Virginia
OSITION: Senior Director of Administrative Services
DEPARTMENT: Finance
REPORTS TO: General Manager
FUNCTIONAL REPORTS TO: Regional Director of Finance
FLSA STATUS: Full Time / Salaried / Exempt
Summary
The SDAS will oversee the finance and accounting functions, human resource functions and the ticketing functions. Directly supervising Finance, Human Resources, and Box Office employees in the day-to-day functions involved in proper facility accounting. Carries out supervisory responsibilities in acc
ordance with ASM's policies and applicable laws. These responsibilities and tasks are coordinated with the General manager, as well as ASM’s Regional Director of Finance. Where applicable, this may include oversight of the Box Office, IT and/or purchasing.
Essential Duties and Responsibilities
Other duties may be assigned. Some Travel Required.
· Manage and maintain internal controls and compliance in Accounts Payable, Accounts Receivable, and Box Office/Ticketing. Maintain compliance for tax reporting purposes.
· Review and sign off bank reconciliations, account reconciliations, and other analyses as needed
· Create, maintain, and manage budgeting and forecasting including, but not limited to, operating budget, monthly forecasting, capital budget, and cash flow analysis
· Perform and manage show related activities such as settlements, accounting, and event reporting.
· Accounting for box office/ ticketing funds.
· Supervise the process of recording manual journal entries and oversee various finance related processes (fixed assets, payroll, etc.) to ensure accounting records are complete and accurate.
· Review and sign off financial statements, budget reports, and event flash reports in a timely and accurate manner.
· Work with outside auditors to complete the annual audit and issue audited financial statements.
· Prepare other financial reports and analyses as requested.
· Manage the facility's cash flow needs, investing idle funds while maintaining a minimum operating account balance to fund operations.
· Manage all Payroll, Accounts Payable, & Accounts Receivable functions
Supervisory Responsibilities
· Hire, train, and retain finance and accounting staff.
· Oversee the management of the ticket sales (box office) manager
· Oversee the Human Resources Department
· Oversee the Finance Department
Qualifications Position: Senior Director of Administrative Services
Facility Name: Marshall Health Network Arena
Location: Huntington, WV
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
· B.S. in Accounting or Finance from 4-year college/university or equivalent
· Minimum 5-7 years of related work experience
· Experience in developing and implementing policies and procedures as well as financial systems and controls
· Capable of handling all aspects of the accounting cycle and principles and techniques of venue operation
· Experience using Excel, Word, and PowerPoint
· Experience in the facilities/arena management industry (Preferred not Required)
Skills and Abilities
· Strong business acumen and ability to influence change and drive to results
· Extensive knowledge of general and cost accounting
· Excellent math skills; high aptitude for figures
· Excellent communication, interpersonal skills, and organizational ability
· Ability to work with and maintain highly confidential information is required
· Strong supervisory skills
· Strong written and oral communication skills with the ability to communicate well both inside and outside the organization
· Strong organization skills with attention to detail
· Excellent verbal, written and interpersonal skills essential
Computer Skills
· Extensive knowledge of accounting software, spreadsheets, and word processing software
Certificates, Licenses, Registrations
· CPA is preferred
Other Skills and Abilities
· Must be able to main strict confidentiality and judgment regarding privileged information.
· Ability to work under above average pressure in meeting urgent deadlines.
· Ability to work long, irregular hours and weekends as dictated by event schedules and projects.
· Must be able to prioritize and complete work assignments on a timely basis
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or to represent specific duties of any one incumbent. The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job-training. If you have any questions about this job description, please talk to the reporting manager or Human Resources. I have read and understand the job responsibilities of this description.
OSITION: Senior Director of Administrative Services
DEPARTMENT: Finance
REPORTS TO: General Manager
FUNCTIONAL REPORTS TO: Regional Director of Finance
FLSA STATUS: Full Time / Salaried / Exempt
Summary
The SDAS will oversee the finance and accounting functions, human resource functions and the ticketing functions. Directly supervising Finance, Human Resources, and Box Office employees in the day-to-day functions involved in proper facility accounting. Carries out supervisory responsibilities in acc
ordance with ASM's policies and applicable laws. These responsibilities and tasks are coordinated with the General manager, as well as ASM’s Regional Director of Finance. Where applicable, this may include oversight of the Box Office, IT and/or purchasing.
Essential Duties and Responsibilities
Other duties may be assigned. Some Travel Required.
· Manage and maintain internal controls and compliance in Accounts Payable, Accounts Receivable, and Box Office/Ticketing. Maintain compliance for tax reporting purposes.
· Review and sign off bank reconciliations, account reconciliations, and other analyses as needed
· Create, maintain, and manage budgeting and forecasting including, but not limited to, operating budget, monthly forecasting, capital budget, and cash flow analysis
· Perform and manage show related activities such as settlements, accounting, and event reporting.
· Accounting for box office/ ticketing funds.
· Supervise the process of recording manual journal entries and oversee various finance related processes (fixed assets, payroll, etc.) to ensure accounting records are complete and accurate.
· Review and sign off financial statements, budget reports, and event flash reports in a timely and accurate manner.
· Work with outside auditors to complete the annual audit and issue audited financial statements.
· Prepare other financial reports and analyses as requested.
· Manage the facility's cash flow needs, investing idle funds while maintaining a minimum operating account balance to fund operations.
· Manage all Payroll, Accounts Payable, & Accounts Receivable functions
Supervisory Responsibilities
· Hire, train, and retain finance and accounting staff.
· Oversee the management of the ticket sales (box office) manager
· Oversee the Human Resources Department
· Oversee the Finance Department
Qualifications Position: Senior Director of Administrative Services
Facility Name: Marshall Health Network Arena
Location: Huntington, WV
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
· B.S. in Accounting or Finance from 4-year college/university or equivalent
· Minimum 5-7 years of related work experience
· Experience in developing and implementing policies and procedures as well as financial systems and controls
· Capable of handling all aspects of the accounting cycle and principles and techniques of venue operation
· Experience using Excel, Word, and PowerPoint
· Experience in the facilities/arena management industry (Preferred not Required)
Skills and Abilities
· Strong business acumen and ability to influence change and drive to results
· Extensive knowledge of general and cost accounting
· Excellent math skills; high aptitude for figures
· Excellent communication, interpersonal skills, and organizational ability
· Ability to work with and maintain highly confidential information is required
· Strong supervisory skills
· Strong written and oral communication skills with the ability to communicate well both inside and outside the organization
· Strong organization skills with attention to detail
· Excellent verbal, written and interpersonal skills essential
Computer Skills
· Extensive knowledge of accounting software, spreadsheets, and word processing software
Certificates, Licenses, Registrations
· CPA is preferred
Other Skills and Abilities
· Must be able to main strict confidentiality and judgment regarding privileged information.
· Ability to work under above average pressure in meeting urgent deadlines.
· Ability to work long, irregular hours and weekends as dictated by event schedules and projects.
· Must be able to prioritize and complete work assignments on a timely basis
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision for review of statistical and other financial records and information.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or to represent specific duties of any one incumbent. The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job-training. If you have any questions about this job description, please talk to the reporting manager or Human Resources. I have read and understand the job responsibilities of this description.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.