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Job Information

The City of Houston Administration Manager in Houston, Texas

Administration Manager

Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4474859)

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Administration Manager

Salary

$70,226.00 - $93,777.06 Annually

Location

8000 N. Stadium

Job Type

Full Time

Job Number

33913

Department

Houston Health Department

Division

HHD - Administrative Services Division

Opening Date

04/18/2024

Closing Date

5/2/2024 11:59 PM Central

  • Description

  • Benefits

  • Questions

POSITION OVERVIEW

PN: 33913

Applications Accepted From: DIVISION ONLY

Division: Administrative Services

Section: Accounts Payable

Work days & Hours: Monday - Friday 8am, - 5pm Weekends As Needed*

*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Performs substantially complex and varied administrative functions in the direction and

coordination of programs and procedures in the assigned department.

  1. Manages Houston Health Department Accounts Payable (AP) functions; establishes goals and monitors and evaluates section performance, develops and evaluates subordinates.

  2. Coordinates accurate and timely processing of all financial documents.

  3. Trains and monitors the Accounts Payable staff to identify problems and effectively

communicate with management to resolve them in a timely manner.

  1. Verifies correct funding is used for document processing and reconciles AP invoices.

  2. Upholds an atmosphere of cooperation and good customer service to both external and

internal customers

  1. Oversees the fiscal year closeout to ensure accruals and reversals are processed correctly.

  2. Acts as a liaison with the Finance Department and the Controller’s Office.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENTS

Six (6) years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required.

A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two (2) years of experience.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

  • Working knowledge of the SAP financial system and accounts payable.

  • Internal Contacts:

  • Level of internal contact is primarily with Managers and Assistant Directors.

  • Interaction requires substantial sensitivity and cooperation, e.g., basic project interaction.

  • External Contacts:

  • Level of external contact is primarily with citizens, visitors and/or mid-level representatives of government agencies, guests, vendors and professional contacts with allied organizations.

  • Interaction requires considerable tact and cooperation involving somewhat sensitive issues or problems.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED None

However, the Department may administer a skills assessment test.

SAFETY IMPACT POSITION NO

If yes, this position is subject to random drug testing and if candidate is promoted into this position, he/she must pass an assigned drug test.

SALARY INFORMATION GENERAL FUND POSITION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.4882).

If you need special services or accommodations, call 832.393.4882. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

  • Yes

  • No

    02

    Are you currently a City of Houston employee within the Administration Division?

  • Yes

  • No

    03

    Which selection best describes your education?

  • High School diploma/GED

  • Associate's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field

  • Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field

  • Master's degree or higher in Business Administration, Public Administration or a closely related field

  • None of the above

    04

    How many experience of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required do you have?

  • Less than 4 years of experience

  • At least 4 but less than 5 years of experience

  • At least 5 but less than 6 years of experience

  • At least 6 but less than 7 years of experience

  • At least 7 but less than 8 years of experience

  • At least 8 but less than 9 years of experience

  • At least 9 but less than 10 years of experience

  • More than 10 years of experience

  • No experience

    05

    Which of the following software applications are you proficient in using? (Check all that apply

  • Microsoft Excel

  • Microsoft Word

  • Microsoft Outlook

  • Microsoft PowerPoint

  • None of the above

    06

    Which of the following functions as a manager do you have working knowledge or experience? (Check all that apply)

  • Employee Evaluation

  • Development Training

  • Managing a team larger than 5

  • None of the above

    07

    Indicate your level of proficiency with SAP Financial Systems. (Please note: Stating "See Resume" is a disqualifier)

  • Occasional User

  • Frequent User

  • Expert User

  • Super User

  • I have no experience utilizing SAP Financial Systems

    08

    Which of the following applies to you? (Check all that apply)

  • Accounts Payable

  • Vendor Monitoring and Evaluation

  • Directing Staff Services including personnel and attendance records

  • None of the above

    09

    Do you have any experience with fiscal year end closing?

  • Yes

  • No

    10

    How many years of directly related professional verifiable experience do you have in a government environment, as a supervisor or manager?

  • Less than 3 years

  • 3-5 years

  • 6-7 years

  • 8 or more years

  • No experience

    Required Question

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