Job Information
University of Miami Supply Chain Services Specialist (Administrative Support) in Hialeah, Florida
Current Employees:
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The department of Supply Chain has an exciting opportunity for a Full Time Supply Chain Services Specialist to work at UHealth. The Supply Chain Specialist reports to the executive leader for the department assigned. This role will be responsible for providing administrative support, record keeping, progress tracking, data analysis, managing executive-level presentations and special projects as assigned.
Supports senior leadership with administrative and clerical tasks.
Independently creates reports, presentations, project timelines, and documents for distribution to members of various departments or meetings on behalf of the executive.
Prioritizes meetings for executives to include the rescheduling and/or cancellation of other high-level meetings.
Plans meetings, including contacting participants, securing the venue, setting up rooms for audio-visual needs, and taking detailed minutes, as needed.
Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information before any meetings/conference calls.
Uses independent judgment to respond on behalf of the executives, ensuring the confidential handling of information, correspondence, and communications, including incoming, outgoing, and electronic communications on behalf of executives.
Maintain and regularly update ongoing to-do list with assigned projects/tasks listed to ensure requests for action from Sr Leader are progressing or completed.
Adheres to University and unit-level policy and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Minimum Qualifications
High school diploma or equivalent Bachelor’s degree preferred
Minimum 3 years of relevant experience
Knowledge, Skills, and Attitudes:
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to work independently and/or in a collaborative environment.
Ability to accurately prepare and maintain records, files, reports, and correspondence.
Ability to understand and follow instructions.
Skill in completing assignments accurately and with attention to detail.
Ability to process and handle confidential information with discretion.
Proficiency in computer software (i.e. Microsoft Office).
Any relevant education, certifications and/or work experience may be considered.
Department Specific Functions
Maintains ongoing to-do list to ensure requests for action have been completed, oversees status of action items, and updates the executives upon their completion.
Creates and maintains comprehensive project/initiative documentation, plans, and reports.
Completes special assignments requiring collection, organization, and analysis of data that may be
the basis for significant decisions.
Prepares necessary presentation materials for related meetings as assigned.
Serves as support for Chief Supply Chain Officer.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H7
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.