Job Information
IBM Federal Subcontracts Administrator (SCA) in Herndon, Virginia
Introduction
At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.
Your Role and Responsibilities
As a Federal Subcontracts Administrator, you will be responsible for negotiating, monitoring, and administering subcontracts through the acquisition process. Manages subcontractor relationships and subcontracts, including the bidding process, negotiations, and execution; monitors subcontractor performance; develops and negotiates subcontract documents; and works closely with the contracts and negotiations department (C&N) to incorporate necessary flow-down clauses. Maintains audit readiness.
This role reports directly to Federal Procurement First Line Leader.
Other responsibilities will include:
Lead the formulation of price strategy and price-to-win in conjunction with prime contract and project leads, review prime solicitation packages, and draft subcontract solicitation packages to support prime proposal. Strategize pricing and scheduling, communicate with subcontractor teammates, assess responses, and coordinate with stakeholders.
Conduct price analysis evaluation of subcontractor proposals and write subcontract price analysis narratives for prime contract proposals.
Utilize IBM procurement systems, process task orders and modifications, and serve as the primary interface between IBM and subcontractors in the pre- and post-award phase.
Negotiate subcontract agreements, prepare small business subcontracting plans on proposal efforts, and ensure appropriate prime contract flow downs and firm or agency provisions are incorporated into subcontract agreements.
Process subcontract negotiations for reasonable pricing and favorable terms, with guidance from management and input from stakeholders.
Maintain subcontract files and ensure compliance with Contractor Purchasing System Review (CPSR) requirements and the IBM Federal Procurement Blue Book : Create and manage audit files that meet customer requirements and adhere to IBM policies.
Work as part of a team and use effective communication in daily interactions with internal and external clients. Help resolve subcontract requirements by offering advice based on interpretation and expertise. Serve as a liaison, facilitating communication between subcontract stakeholders and coordinating with program managers and matrixed organizations.
Mentor/coach peers.
Actively engages regularly with:
Subcontractors (suppliers)
Internal / external stakeholders
Commercial Procurement
Federal Procurement compliance officer
IBM Small Business Liason Officer (SBLO)
Example KPIs for the role include:
Compliance to Federal regulations & IBM policy
Acting with speed to enable revenue growth.
*Must sit in Reston or Herndon, VA
Required Technical and Professional Expertise
Integral knowledge of Government Contracting to include FARS/DFARS
Comprehensive understanding of Contractor Purchasing System Review (CPSR) requirements
Understanding of end-to-end procurement process
Experience in procurement & Extensive knowledge of subcontract administration practices, procedures, and processes supporting federal contracts.
Experience with various types of contracts, including Firm Fixed Price (FFP), Firm Fixed Price Level of Effort (FFPLOE), Cost Plus Fixed Fee (CPFF); Term and Level of Effort (LOE), Time and Materials (T&M); and various Indefinite Delivery Indefinite Quantity (IDIQ) types.
Preferred Technical and Professional Expertise
Experience with negotiating subcontract terms, conditions, non-disclosure and teaming agreements.
Experience with government subcontract file documentation and CPSR requirements, as well as the proposal process in support of federal acquisitions.
In-depth understanding of relevant laws, regulations, terms, conditions, and policies governing assigned subcontracts, including FAR, DFAR, and CAS.
About Business UnitThe IBM Finance organization is responsible for driving enterprise performance and transformation. We are the financial stewards of IBM, delivering IBM's financial strategy, developing new business models, and mitigating enterprise risk. Do you have a passion for creating business value? Join our team in accounting, financial planning, pricing, business controls, tax, treasury, business development (acquisitions & divestitures), and global financing.
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Location StatementIBM offers a competitive and comprehensive benefits program. Eligible employees may have access to: - Healthcare benefits including medical & prescription drug coverage, dental, vision, and mental health & well being - Financial programs such as 401(k), the IBM Employee Stock Purchase Plan, financial counseling, life insurance, short & long- term disability coverage, and opportunities for performance based salary incentive programs - Generous paid time off including 12 holidays, minimum 56 hours sick time, 120 hours vacation, 12 weeks parental bonding leave in accordance with IBM Policy, and other Paid Care Leave programs. IBM also offers paid family leave benefits to eligible employees where required by applicable law - Training and educational resources on our personalized, AI-driven learning platform where IBMers can grow skills and obtain industry-recognized certifications to achieve their career goals - Diverse and inclusive employee resource groups, giving & volunteer opportunities, and discounts on retail products, services & experiences The compensation range and benefits for this position are based on a full-time schedule for a full calendar year. The salary will vary depending on your job-related skills, experience and location. Pay increment and frequency of pay will be in accordance with employment classification and applicable laws. For part time roles, your compensation and benefits will be adjusted to reflect your hours. Benefits may be pro-rated for those who start working during the calendar year. This position was posted on the date cited in the key job details section and is anticipated to remain posted for 21 days from this date or less if not needed to fill the role. We consider qualified applicants with criminal histories, consistent with applicable law. IBM will not be providing visa sponsorship for this position now or in the future. Therefore, in order to be considered for this position, you must have the ability to work without a need for current or future visa sponsorship.
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