Job Information
Commonwealth of Pennsylvania Administrative Assistant 1 in Harrisburg, Pennsylvania
Reference #: 4556077 THE POSITION Are you passionate about ensuring all Americans in Pennsylvania get to exercise their right to vote in free and fair elections? Join the Bureau of Elections in this Administrative Assistant 1 position to participate in the efficient processing of tasks related to Pennsylvania and federal election laws while working closely with the Civic Engagement and Language Access Coordinator to support our multilingual voter education efforts and civic engagement programs. Support the processes of democracy with our team!
DESCRIPTION OF WORK
In this position you will provide administrative and technical assistance to support Bureau of Elections in functions related to Pennsylvania Election Code and assist with all Bureau calls and walk-ins. Spanish or Chinese fluency is preferred but not required. You will research complaints, respond to inquiries, and resolve problems brought to the Bureau regarding election related matters. This includes drafting and preparing correspondence regarding the administration of the state and federal election law.
Attention to detail and effective analytical abilities are essential for this position. You will review election related publications and instruction materials, recommend revisions, and coordinate requests for translations from vendors, as well as enter data for various statistical reports required by state and federal laws. You will also assist the Division Chief and Civic Engagement & Community Impact Programs Manager in the planning and development of projects, including the annual county election officials' conference, ballot certification, the Governor's Civic Engagement Award, the county language access workgroup, and reapportionment of election districts. Apply today and be part of something bigger than yourself!
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, with three in-office days per week. This position currently requires in-office work on Wednesdays, with the other two in-office days to be determined. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training. Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements:
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Spanish or Chinese fluency is preferred, but not required.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application ust be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.