Kaiser Permanente Staffing Coordinator in Harbor City, California

Works under the direction of the Department Administratorand ensures the coordination of the Master Schedule for the department personneland the various staffing/payroll projects. Createsand develops the Medical Master Schedule by matching the needs of the individual departments to the number of staff employed. Other duties include: researching staffing schedule complaints, assuring time is appropriately recorded on schedule,and participating in related special projects.

Essential Functions:- Calculates the daily staffing needs for each department.

  • Creates schedules to be copied, distributedand revised.

  • Coordinates daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances.

  • Many contractual decisions are made on a daily basis.

  • Processes all requests for time off, including ETO, LOA, PTO, ESL, etc.

  • Determines whether time off can be granted depending upon ability to replaceand department guidelines.

  • Ensures the Staffingand Payroll Office staff adhere to all union agreements.

  • Addresses questions or problems of staff, managementand union in regards to Staffing and/or Payroll issues.

  • Notifies the Department of sick leave accounts.

  • Provides information regarding appropriate mode of discipline in accordance w/ organizational policiesand proceduresand union contracts.

  • Monitors issued disciplines to ensure appropriatenessand timeliness.

  • Arranges transfer dates for incomingand outgoing staff.

  • Facilitates New Hire In-service training for new staff members when Department Administrator is unavailable.

  • Transcribes taped conversations between employees, supervisorsand clinic staffing personnel.

  • Notifies Personneland DAs when new or transfer employees have passed their probation.

  • Authorizesand offers overtime as instructed by Department Administrator as necessary for the efficiency of business operations.

Basic Qualifications:


  • N/A


  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A

Additional Requirements:

  • Must have a comprehensive knowledge of local union contracts.

  • Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:

  • Payroll experience preferred.

  • Computer experience preferred.

  • Associateof Arts degree or related college background preferred.


TITLE: Staffing Coordinator

LOCATION: Harbor City, California


External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.