Job Information
State of Indiana District Program Funds Manager in Greenfield, Indiana
District Program Funds Manager
Date Posted: Apr 26, 2024
Requisition ID: 442914
Location:
Greenfield, IN, US, 46140
Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Salary:
The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.
Location:
This position is located in INDOT’s Greenfield District.
A Day in the Life:
The essential functions of this role are as follows:
Provides program oversight of the District’s funded capital program to ensure proper administration of each program based on their established policies and standard operating procedures, while ensuring compliance with state and federal eligibility requirements.
Programs projects in SPMS (State Project Management System) to obtain designation numbers for use in the project selection process, activates projects once funding is approved for a program year, and helps ensure that the integrity of SPMS data specific to each project is maintained;
Ensures Federally-funded projects are represented in the Statewide Transportation Improvement Program (STIP) accurately;
Ensures STIP amendments and modifications are submitted timely following established procedures and protocols, ensures District Metropolitan Planning Organization (MPO) TIP amendments and modifications are submitted timely for state projects following the MPO’s established procedures and protocols, and assists in the development of a new 4-year TIP/STIP document as directed;
Attends monthly statewide scheduling and tracking meetings for District-managed projects to provide necessary information on the status of projects which affects the timing of project delivery and the availability of funds necessary to let the projects;
Administers the District scheduling and tracking meetings;
Monitors and keeps current the published 18-month letting list that represents the approved statewide program, as prioritized by the Capital Program Management Group, per the annual established lockdown date, subject to approved changes to the program;
Assists Project Managers in the implementation of the Capital Program Change Management Process, and assists the Capital Program Management team by monitoring the progress of applications through the process;
Provides necessary coordination with the INDOT Central Office, District Finance Divisions and the Capital Program Management Director on the status of the District-Managed program of projects;
Provides a monthly review of the approved budget, amounts programmed in SPMS, and the total PeopleSoft encumbrances and expenditures for the current year, coordinates the reconciliation of the District-Managed program to the budget, and assists with periodic program cost control activities and directives.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
The ideal candidate in this role should minimally have either
a Master’s Degree with 3+ years of experience, or
a Bachelor’s Degree with 5+ years of experience, or
a Associate’s Degree with 7+ years of experience, or
at least 9+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
You must meet the following requirements to be considered for employment:
Specialized knowledge in program subject matter obtained through experience and/or education.
Extensive knowledge of provider agencies and their programs and services.
Extensive knowledge of all source materials and references including federal and state laws governing the programs.
Ability to develop and implement new principles and policies and discern any far-reaching implications.
Ability to present to both internal and external customers, the public, government officials, and other stakeholders.
Analyzing information and evaluating results to choose the best solution and solve problems.
Ability to work effectively with a wide variety of stakeholders.
Ability to prepare monthly finance and accounting reports to maintain program budget and grants.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
Supervisory Responsibilities/Direct Reports:
This role may serve as a team lead for an assigned work group.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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