Student Veterans of America Jobs

Welcome to SVA’s jobs portal, your one-stop shop for finding the most up to date source of employment opportunities. We have partnered with the National Labor Exchange to provide you this information. You may be looking for part-time employment to supplement your income while you are in school. You might be looking for an internship to add experience to your resume. And you may be completing your training ready to start a new career. This site has all of those types of jobs.

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Job Information

Colorado Department of Human Services Administrative Assistant III - Western Region Office in Grand Junction, Colorado

Administrative Assistant III - Western Region Office

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Administrative Assistant III - Western Region Office

Salary

$21.60 Hourly

Location

Grand Junction, CO

Job Type

Full Time

Department

Colorado Department of Human Services

Job Number

IKA 01887 09/19/2022

Closing

10/6/2022 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

The primary duties of this position are located within 30 miles of the state border; therefore, this position is exempt from the residency requirements. Applications will be considered from residents and non-residents of Colorado.

Division of Youth Services

Western Region Office

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CDHSCareers

About the Division of Youth Services: The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, commitment, and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates fifteen secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. The Division also contracts with numerous private residential and non-residential service providers throughout the State. For pre-adjudicated youth, the Division is also responsible for the management and oversight of Colorado Youth Detention Continuum, a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State.

We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: https://www.colorado.gov/cdhs/dys

My Why

Description of Job

Summary of the position:

The DYS Western Region office provides a continuum of residential and non-residential services that encompass commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. Regional Offices are responsible for: Oversight of the region's client management and parole systems; Liaison and collaboration with juvenile justice and human services local agencies; Representing the Division on local Collaborative Management (HB 04-1451) Projects; Collaboration and coordination with local judicial districts to administer the Colorado Youth Detention Continuum programs (SB 91-94) detention services programs; and, The development of local resources to meet the needs of youth and families as they transition from residential treatment back to their communities. Client management is an overarching case management system for youth who are committed to the custody of the Department of Human Services, Division of Youth Services. The system functions to: Guide youth through the commitment continuum from assessment through parole; Develop treatment and supervision plans for each committed youth; Monitor the youth progress in treatment through regular contact with program staff; Present the youth's community treatment plan to the Community Review Board when community-based programming is prescribed; Prepare the Parole Plan and present the plan and the youth before the Juvenile Parole Board; Procure transition and parole services for youth upon community transition; Supervise and monitor each youth's progress while on parole; and, Advocate for the needs of the youth in their care. In addition, regional offices also negotiate contracts with residential and non-residential treatment providers, and monitor those programs for contract compliance and compliance with Division Policy and Procedure.

Purpose of the Position:

This position is intended to provide administrative support to the Western Region office staff. The DYS Western Region provides a continuum of residential and non-residential services that encompass commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Western Region is responsible for oversight of the region’s client management and parole systems including acting as a liaison and collaboration with local juvenile justice and human services agencies, representing DYS on local Collaborative Management Projects (HB-04-1451), collaborating and coordination with local judicial districts to administer the Colorado Youth Detention Continuum Programs (SB 91-94) and collaborating with local resources to meet the needs of youth and families as they transition from residential treatment back to their communities.

This position provides various administrative team duties including but not limited to: m anaging and maintaining the Western Region Office vehicle fleet, processing new client files electronically on the Google Drive, opening/Closing Medicaid for applicable youth as well as working to resolve any Medicaid issues with providers, processing and tracking victim notification letters and associated documents and spreadsheets, providing administrative support to the Western Region Client Managers/Parole Officers and the Client Manager Supervisor, providing administrative support to other Western Region Staff as needed, processing IV-E documents for applicable youth, coordinating Administrative Review Division schedules and process invitation letters, processing closed records upon youth discharge, tracking Families First deadlines, notifying Courts and other pertinent parties of youth AWOL's and general office receptionist duties-answering phone and greeting visitors/community stakeholders.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

* Please read the entire job announcement and follow all of the instructions prior to completing the application. You must provide documentation to be given credit for it. There will be no exceptions on timelines to provide documentation. All documentation must be uploaded- this is the first evaluation in the selection process*

Applicants must meet the minimum qualifications listed below to continue in the selection process for this position. Work experience must be specifically documented on your application. Do not use "see resume" or "see attached" statements on your application.

Education and Experience:

  • Three years of general experience in an administrative or office support role or an occupational field related to the work assigned to the position.

Part-time experience will be pro-rated. *Please note: RESUMES will not be accepted in lieu of a complete application. Applications with no work history will be failed for being incomplete.

Substitutions:

  • Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

  • Experience providing exceptional customer service

  • Data Entry including: entering information into a program or database

  • Computer experience with offices (E- Mail, Microsoft Office programs (Word, Excel, PowerPoint), Google Apps, etc.)

  • Proficiency in Google and G-Suite, Microsoft Office 365, and Smartsheets.

  • Attention to detail.

  • Detail oriented, and with an ability to review and compare data for accuracy and completeness.

  • Good grammar and spelling

  • Ability to multi-task while meeting targeted deadlines.

Please Note:

As part of the Comparative analysis process, candidates who meet the minimum qualifications will be required to take and pass on online skills assessment test. Notifications, as well as instructions will be sent via email so applicants are encouraged to continually check for emails

Conditions of Employment:

  • Be a minimum of 21 years of age, with no felony convictions or history of domestic violence

  • Possess and maintain a valid State of Colorado driver's license

  • Pass CBI and FBI background investigations

  • Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

  • Continued employment is contingent upon successful completion of the DYS Pre-service Training Academy, Field Training Program (FTO) and mandatory annual training in all subject areas.

  • Post-hire an annual influenza vaccine is required unless an employee obtains a medical or religious beliefs exception.

  • Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination within thirty (30) business days of hire.

    Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact CDHS_HumanResources@state.co.us

    Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

    On or after October 31, 2021, each facility shall ensure all newly hired employees, direct contractors, or support staff members are fully vaccinated at the time of hire, or receive their first dose of a two-dose protocol, or a single-dose vaccination, prior to providing any care, treatment, or other services for the facility and/or its clients.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Link to: How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

Link to: The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)

For additional recruiting questions, please contact Isaac.Phelps@state.co.us.

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

  • Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

  • Medical and dental health plans

  • Employer supplemented Health Savings Account

  • Paid life insurance

  • Short- and long-term disability coverage

  • 11 paid holidays per year plus vacation and sick leave

  • BenefitHub state employee discount program

  • Employee Wellness program MotivateMe

  • Excellent work-life programs, such as flexible schedules, training and more

  • Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Describe your customer service experience.

02

Describe your computer technological experience as well as what programs you are proficient in.

03

How do you prioritize multiple assignments with similar deadlines?

04

Describe any prior experience working with youth or a vulnerable population.

05

A condition of employment requires applicants to be 21 years of age or older. Do you meet this condition?

  • Yes

  • No

    06

    At the bottom of this job posting are links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links

  • This information is available to me and I have read this information.

  • I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

    07

    If you are a current or former State of Colorado employee, please list your employee number (should start with 997....) and/or the years that you were employed with the State:

    08

    Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

    09

    Were you referred by a CDHS employee? If yes, what is their name?

    Required Question

Agency

State of Colorado

Department

Colorado Department of Human Services

Address

1575 Sherman St. Denver, Colorado, 80203

Phone

303-866-7100

Website

https://cdhs.colorado.gov

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