Job Information
Burns & McDonnell Document Control Assistant - T&D (Multiple Locations, UK) in Glasgow, United Kingdom
Description
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 55 offices worldwide and recognised as a Global Leader within our fields:
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
Create, update, and maintain electronic and physical document repositories for engineering documents on each project.
Assign document identification numbers and assist the engineering team with version control.
Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
Facilitate document retrieval requests from authorised personnel.
Ensure documents are distributed to relevant individuals or departments in a timely manner.
Monitor document access and ensure proper security measures are in place.
Perform regular audits of documents to ensure accuracy and compliance with established procedures.
Identify and report any discrepancies or non-compliance issues to management.
Maintain an organised filing system for both physical and electronic documents.
Ensure documents are archived and disposed of in accordance with retention policies.
Collaborate with various departments to establish document control best practices.
Provide training and guidance to staff on document management procedures.
Assist in the preparation and formatting of documents as needed.
Ensure documents meet internal and industry-specific standards.
Performs other duties as assigned
Complies with all policies and standards
Qualifications
Bachelor Degree and 0 years of applicable experience Required or
Applicable years of experience may be substituted for degree requirement.
Previous document management experience required.
Candidates should possess independent problem solving and analysis skills.
Ability to interface with clients and vendors.
High attention to detail, accuracy, and quality required.
Proficient in Microsoft Office including Word, Exel, and Access.
EEO/Minorities/Females/Disabled/Veterans
Job Administrative/Office Support
Primary Location GB-Birmingham UK-Birmingham
Other Locations GB-Glasgow, UK-Glasgow
Schedule: Full-time
Travel: Yes, 10 % of the Time
Req ID: 240728
Job Hire Type Experienced #LI-JA #UKO N/A