Job Information
Town of Gilbert Project Analyst - CIP in Gilbert, Arizona
Project Analyst - CIP
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Project Analyst - CIP
Salary
$66,634.00 - $99,951.00 Annually
Location
Muni II 90 E. Civic Center Dr. 85296, AZ
Job Type
Full Time
Job Number
24-0189
Department
PUBLIC WORKS ENGINEERING
Opening Date
03/26/2024
Closing Date
6/18/2024 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Project Analyst - CIP in our Public Works Engineering Department.
The Project Analyst supports CIP Manager and Project Managers with project accounting, budgeting/expenditures paying considerable attention to accounting details for contracts, budgets and vendors invoicing and payments. Research of CIP funding, responding to inquiries and adjustments regarding project budgets and expenditures, assisting with project managers monthly cost allocations. Assists in contract management by processing contracts from beginning of advertisement through closeout to include submittal of RFQs; Bids; change orders; bond and insurance to appropriate systems; preparation of scoring sheets; interview packets; tracking of PPV forms in contract procurement; creation of requisitions. contract number and purchase orders in the Town’s Financial software. Supports CIP project managers with Right-of-Way (ROW) acquisition process to include but not limited to tracking outstanding CIP acquisitions; assisting in the final paperwork for sale of property including Order of Immediate Possession, ROW and Escrow Documents and submits final documents for filing. Serves as Administrator for Project Management software to assign users to project roles on projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Inputs project accounting details into financial management and project management software.
Supports contract procurement and management.
Supports Right-of-Way acquisition.
Data entry and overall CIP program tracking for annual CIP update and project account tracking.
Administrator of project management software.
Provides project file closeout to Town Clerk.
Other duties as assigned.
This position is an At-Will position and is FLSA Exempt - ineligible for overtime compensation.
About You
You are someone who effectively exceeds customer needs by building productive customer relationships and takes responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
At Team Gilbert , we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
MINIMUM QUALIFICATIONS & SPECIAL REQUIREMENTS:
Bachelors’ Degree in either Engineering, Construction Management, Public or Business Administration.
Up to one year of specialized or technical training beyond high school in Project or contract management and general accounting principles.
5 years of experience in project/general accounting principles.
2 years of experience in Right-of-Way acquisition Preferred.
2 years of data entry and report writing experience.
Equivalent combination of education and experience
LICENSING/CERTIFICATIONS:
Licensed Notary Public within 6 months of hire
Data Base Administration Certification Preferred.
First review of applications will take place on Tuesday, April 9, 2024, then every other Tuesday thereafter until the posting closes.
We Are Team Gilbert
Gilbert is on a mission to be the City of the Future. We choose to “Anticipate. Create. Help people.” With over 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future. Gilbert has been named among the top 100 Healthiest Employers, the Most Prosperous City in the Country, Best Place to Live, Work and Play, Arizona’s Most Admired Companies to Work For, and more. (https://www.gilbertaz.gov/about-us/team-gilbert/awards-accolades)
We hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert, and help us shape a new tomorrow, today: https://youtu.be/ftB0lKDltvc
Up For the Challenge
In addition to a competitive salary, Gilbert offers a comprehensive benefits package that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more.
Join Team Gilbert and make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community and get excited about doing interesting work that matters, then why not click that "Apply" button at the top there? We can't think of a better place to put your talents to work.
Let's get this adventure started!
Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance.
01
- In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. When answering these questions, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether you accept these terms by checking the appropriate response below.
Yes
No
02
Do you have a bachelor's degree or higher in Business, Accounting, Project Management, or a related field?
Yes
No
03
If you indicated in the previous question, you do have a degree, in the space below please indicate the field of study and how you have used it to support financial management of projects. If not, please enter N/A.
04
Do you have at least 5 years of experience in project or general accounting principles?
Yes
No
05
Do you have at least 2 years of data entry and report writing experience?
Yes
No
06
How many years of experience do you have providing input, tracking, research or resolving items necessary to ascertain project budget, cost, and payments?
No experience in this area
Less than one year
1-3
3-5
5+
07
If you indicated in the previous question, you do have this type of experience, describe in detail your experience in these areas. If not, please enter N/A.
08
How many years of experience do you have supporting Right-of-Way acquisition or legal document recordation?
No experience in this area
Less than one year
1-3
3-5
5+
09
If you indicated in the previous question, you do have this type of experience, describe in detail your experience in these areas. If not, please enter N/A.
10
If you indicated in question #8 you do have experience supporting Right-of-Way acquisition or legal recordation, does this experience include Notary services?
Yes
No
11
Are you a Licensed Notary Public or can you become one within 6 months?
Yes
No
12
How many years of experience do you have working with architecture, engineering, project management or construction management?
No experience in these areas
Less than one year
1-3
3-5
5+
13
If you indicated in the previous question, you have experience in the fields described above, please provide the number of years of experience, role you served in and a brief description of the experience. If not, please enter N/A.
14
How many years of experience do you have with data entry?
No experience in this area
Less than one year
1-3
3-5
5+
15
If you indicated in the previous question, you do have data entry experience, please describe the work and what type of program/s you used and how was the data utilized. If not, enter N/A,
16
Please describe your level of proficiency using Word, Excel, or other programs that support accounting functions.
No experience using these types of programs.
Beginner
Intermediate
Advanced
17
How many years of experience do you have coordinating with senior management, project managers or technical personnel?
No experience in this area
Less than one year
1-3
3-5
5+
18
If you indicated in the previous question, you do have this type of experience, please describe how you create working relationships with those you work with and those you work for.
19
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse/Surviving Spouse
Disabled Person
Required Question
Agency
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Website
https://gilbertaz.gov/jobs
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