Job Information
Dunkirk-Fredonia Meals on Wheels Executive Assistant in Fredonia, New York
PT: Executive Assistant, Fredonia DUTIES AND RESPONSIBILITIES: Provides high-level administrative support and assistance to the Executive Director and/or other assigned staff/volunteers. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Operates customer database program and updates as required to ensure that volunteer routes are covered daily. Finds substitute volunteer drivers when regular volunteers cannot perform route. Schedule delivery vehicle maintenance/repair; prepare monthly mileage report. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs all other duties as assigned. QUALIFICATIONS: Education and/or Experience High School Diploma or associate degree (preferred), two or more years experience; or equivalent combination of education and experience. Language Skills Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups, and/or board of directors. Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors, etc. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Computer Skills To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. This role requires an above-average knowledge of Microsoft Office. COMPETENCIES: Attendance Employee consistently shows up on time for work and completes normal work hours. EMPLOYEE JOB DESCRIPTION Attention to Detail Actively demonstrates excellent attention to detail on all financial statements and payroll reporting. Identifies errors. Communication The ability to inform orally and in writing, with clarity and good effect. Understand clearly and quickly when instructions or orders are received. Knows their audience and can adjust to each setting to effectively relay the message. Problem Solving Ability to solve difficult problems with effective solutions Time Management Managing ones own time and the time of others. Operates efficiently and minimizes distractions. Work Quality Work quality refers to the effort that consistently achieves desired outcomes with a minimum of avoidable errors and problems. Subject to reference check and criminal background check. Pay rate $15-$20/hour To apply: By mail: Dunkirk-Fredonia Meals on Wheels, 196 Newton St. Suite 5, Fredonia, NY 14063 by phone: 716-366-8822 by email: dpacosdfmow@netsync.net