Student Veterans of America Jobs

This is a part-time position Summary: Ensures operation effectiveness of MPP programs through the provision and management of program support services in accordance with policies, procedures, and the philosophy of the MPP Board of Directors and the Head Start Policy Council.

MaconProgramfor Progress' Expectations of All Employees: Projects a positive and respectful attitude that represents MPP in a positive manner within the community at large, and maintains a professional and respectful attitude when interacting with employees, clients, and the public. Serves as a role model for employees, clients, and community partners.

• Facilitates open communication with employees, clients, and community partners.
• Attends and participates in meetings, work groups, team meetings, committees, workshops, individual training, and training conferences and seminars when assigned.
• Obtains a working knowledge of and comply with all MPP policies and procedures, including but not limited to, Personnel Policies and Procedures and Head Start Standard Operating Procedures, service plans and related policy and procedures.
• Possesses a working knowledge of confidentiality and adheres to MPP confidentiality policies. Must be able to maintain confidentiality of all families, children and employees at all times.
• Reports Child Abuse per Head Start Standard Operating Procedures.
• Reports to work at scheduled times and maintains acceptable attendance records as outlined in Program Personnel Policies and Procedures.

Essential Duties and Responsibilities: Include the following.Other duties may be assigned.**

• Produces and distributes various communication items including program closings notification, fliers to post, planning calendars and news releases and other communications as assigned.
• Manages the operation and administration of various office machines including copy machines, facsimile machines, and printers.
• Orders and assembles files to be used for new enrollments for children's programs.
• Update agency program forms as requested and approved by program managers.
• Disseminate approved forms to agency personnel and program locations.
• Takes notes at and transcribes various agency related meeting minutes including monthly Policy Council, Integrated Team and quarterly Health and Education Advisory and others as assigned;
• Maintains accurate and orderly records of meetings.
• Create document packets to be mailed to Policy Council members prior to Policy Council meetings.
• Assemble document packets for distribution to Policy Council Members at meetings
• Ensures duties and responsibilities are evident and reflect a high quality of professionalism and integrity to the families served.

Responsible for data entry in these areas:

• Daily Attendance report- total children in attendance
• Timesheets - enter into Gradience and Child Plus for tracking purposes Scan health documents and add to Child Plus
• Enter ERSEA file documents to Child Plus Enter attendance notes to Child Plus Enter BOO BOO reports to Child Plus
• Enter Health Events to Child Plus
• Document and record agency events and history as directed by supervisor. Completes both regularly scheduled and special projects as requested.

Other Duties and Responsibilities:

• Assists with reception desk coverage daily by answering phone, taking messages, answering questions and allowingbuilding access to children, clients and families.
• Assists in the set-up and support of meetings as needed.
• Attend job related meetings and trainings as needed, required or recommended by supervisor.
• Performs other duties as assigned and reasonably within the scope of duties enumerated above.
• This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. he requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Two years related experience and training with a proven record of performance of office and administrative functions or equivalent