Zimmerman Advertising Billing Coordinator in Fort Lauderdale, Florida

Billing Coordinator

Tracking Code

3601

Job Description

Overall Objective

Assist the Senior Account Executive (Sr. AE)/Account Executive (AE) in the daily responsibilities and account activities assigned to the group.

Responsibilities

  • Communicate with media partners, sales contacts, and agency contacts across multiple offices

  • As directed, create, distribute, and follow up on media and production invoices ensuring payment is received by all vendors

  • Responsible for invoice receipt and fulfillment:

  • Updating a log and maintaining the status of all received invoices

  • Distribute invoices for approval

  • Actively engage vendors to request invoices and identify any outstanding payments

  • Work with Sr. Account Executive on day-to-day billing process in accordance with direction from Account Director

  • Assist with entering media campaign billing information into agency systems as needed

  • Handle media vendor requests for payment confirmation and/or detail; elevate requests as appropriate to other digital media team members

  • Facilitate keeping entire account team and clients current on billing and payment issues

  • Administrative follow up of all Sr. AE/AE functions including both internal and external responsibilities.

  • Work with all support departments in an effort to execute the duties and requests of the Sr. AE/AE on behalf of their clients' objectives.

  • Complete weekly ad bulletins for each client to include calendar of media, scripts, ads, and other pertinent information.

  • Review and report Z-trac activity on a daily basis for each appropriate client so that this information may be reviewed with the Sr. AE/AE to analyze effectiveness of advertising strategies.

  • Attend weekly strategic discussions concerning the groups’ clients, discussing steps to enhance client business through advertising strategies and proper utilization of ZPA products and services.

  • Obtain and report industry news and submit this report to client in an effort to provide information that may be used to enhance client business.

  • Complete competitive analysis reports utilizing Media Monitors, E Tearsheets and web sources.

  • Proof ads and scripts to ensure accuracy, manufacture compliance and legal compliance.

  • Obtain zip code information for new and used sales from each appropriate client on a monthly basis to be used for media analysis.

  • Conduct market analysis including, but not limited to: daily numbers, weekly competitive analysis, zip code analysis, media updates, Media Monitors, market share and Auto Count.

  • Fill out, submit, and follow-up on co-op requests on client's behalf as directed by Senior AE/AE.

  • Open jobs based on client-approved budgets and Sr. AE/AE direction.

  • Traffic open jobs in a timely and accurate manner by ensuring that the open job passes through the system in a timely manner and is reflective of the direction given by Senior AE/AE and client.

Requirements

  • Bachelor's Degree in Business or relevant, equivalent experience.

  • A self-starter with ability to quickly learn and take on new responsibilities

  • Eagerness to take ownership of assigned tasks and work with a broader agency teams

  • Familiarity with MS Office: Excel, PowerPoint, Word, Outlook

  • Demonstrated writing and communication skills

  • College internship with exposure to account services highly preferred.

  • Must be computer literate with proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook/Entourage with the ability to learn new computer systems.

  • Proven ability to manage multiple tasks while working independently

  • Strong attention to detail

  • A strong sense of urgency and commitment to get the job done quickly and with high quality

  • The ability to communicate, both written and verbal, with people at all levels of an organization

The responsibilities are many, various, and not limited to those written above.

Job Location

Fort Lauderdale, Florida, United States

Position Type

Full-Time/Regular