Job Information
Colorado State University Subrecipient Risk Analyst & Invoicing Administrator in Fort Collins, Colorado
Posting Detail Information
Working TitleSubrecipient Risk Analyst & Invoicing Administrator
Position LocationFort Collins, CO
Work LocationPosition is fully remote
Research Professional PositionYes
Posting Number202400202AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib I
Number of Vacancies
Work Hours/Week40
Proposed Annual Salary Range$55,000-$70,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
For detailed benefit plan information for eligible employees, visithttps://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/andhttps://hr.colostate.edu/prospective-employees/our-perks/.
For the total value of CSU benefits in addition to wages, visithttps://hr.colostate.edu/total-compensation-calculator/.
For more information about why Fort Collins is consistently ranked in the top cities to live in, visithttps://hr.colostate.edu/prospective-employees/our-community/.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on03/04/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Office of the Vice President for Research has overall responsibility for promoting and facilitating the research enterprise at Colorado State University. The Office of the Vice President for Research will enable the University, its faculty, staff, and students to emerge as a world-class research institution complementing our learning, service, and outreach missions. The Office of the Vice President for Research will lead the 21st Century Land- Grant mission of Colorado State University by fostering and supporting the research enterprise, promoting scholarship and artistry, instilling a culture of integrity, inclusion and diversity, and capitalizing on opportunities to address global challenges.
The Office of Sponsored Programs ( OSP ) works to support Colorado State University ( CSU ) community members with professional, client-centered service, expertise, and technology in the pursuit and conduct of externally funded projects. With 43 pre- and post-award staff, the OSP is the coordinating office for externally funded activities at CSU and supports the University community through a broad range of services. OSP staff work closely with unit administrators and other campus units to provide full lifecycle administrative support for externally funded projects.
Colorado State University ( CSU ) is recognized as one of the premier research institutions and routinely ranks in the top of all American Universities in research expenditures. The university was established in 1870 as the land-grant institution for the State of Colorado. The University is committed to equity and inclusive excellence, setting the standard for public research universities in education, research, and engagement for the benefit of the citizens of Colorado, the United States, and the world. Student enrollment is approximately 34,000, and the University employs more than 7,200 staff including academic faculty, administrative professionals, and classified staff. As a premier land-grant university, CSU is addressing and solving the great global challenges of our time.
Position Summary
The Subrecipient Risk Analyst & Invoicing Administrator reports to the Subaward Manager and works closely within the OSP team structure. Performs analysis of costs provided by subrecipients to ensure mitigation of risk and complete compliance with federal guidelines, including OMB Uniform Guidance, Federal Acquisition Regulations, and Agency-specific regulations, as well as pertinent State of Colorado and University requirements regarding procurement. Performs annual risk assessments and will assist with ongoing financial and risk management of over 450 subawards.
This position has the opportunity to be primarily a remote position.
Required Job Qualifications
Bachelor’s Degree. In lieu of a degree, a high school diploma (or GED ) and 4 years of financial research administration, grant management, grant accounting, accounting or financial field job (e.g., accounts payable/receivable, invoice management).
1 year experience in financial research administration, grant management, grant accounting, accounting or financial field job (e.g., accounts payable/receivable, invoice management).
The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not sponsor a visa for this position.
Preferred Job Qualifications
Knowledge or experience working with international currency
Experience working with federal, commercial, and non-profit funding Sponsors
Experience with auditing processes and requirements
Strong problem-solving skills
Experience in a University research administration environment
Ability to interact professionally with a diverse group
Familiarity with Uniform Guidance and Federal Acquisition Regulations
Excellent written and verbal communication skills
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty CategoryFinancial Review and Approval of Subrecipient Financial Documents
Duty/Responsibility
Review invoices and financial material for sufficiency of funds, accuracy and compliance with prime award terms and conditions, and initiate necessary corrective actions if needed. Identify potential problems; collaborate with subrecipients, PI’s and OSP colleagues to resolve issues. Route invoices to Principal Investigators for review and approval and submit to Accounts Payable for payment.
Follow processes and procedures for Sponsored Programs review and audit of high-risk items of cost on subaward invoices (e.g. time and effort, cost transfers, travel, equipment purchases), to ensure compliance with sponsor guidelines and federal regulations.
Apply professional interpretations of accounting policies, rules, and regulations and communicate to subrecipients in a clear manner to promote understanding and informed actions.
Determine appropriateness and allowability of expenses, providing direction and insight on policies and regulations that may apply.
Work with subrecipient financial contacts, CSU Sponsored Programs Post Award Staff, College, and Department to correct and resolve problematic transactions.
Track and report subrecipient Cost Share and Participant Support to OSP financial research administrators. Ensure dollars are captured and match agreements.
Follow up with CSU departmental staff and Principal Investigators when approvals for invoices are delayed. Ensure invoices are paid within the appropriate timeframe.
Work with Accounts Payable to ensure timely payment of invoices to subrecipient.
Ensure timely close out by tracking end dates of subawards and ensuring all information is captured and completed.
Train/advise campus community in proper review and approval of invoices.
Apply University, State, and Federal accounting standards and principles to determine the accuracy, completeness, and conformance of subrecipient invoices.
Percentage Of Time50%
Job Duty CategoryPurchase Order Authority
Duty/Responsibility
Manage the review and approval/disapproval of subrecipient purchase order requisitions, ensuring accuracy of information matching subrecipient agreements.
Create and amend purchase orders as necessary to encumber/disencumber to reflect changes in subaward agreements and payments.
Percentage Of Time20%
Job Duty CategorySpecial Projects
Duty/Responsibility
FFATA (Federal Funding Accountability and Transparency Act) reporting and review as needed.
Maintain accurate records on subrecipients including updating required annual documents.
Assemble data and report analysis of information related to subawards to Subaward Manager and Assistant, Associate, and Director of OSP .
Alert OSP and OVPR leadership of potential risks to the University, particularly those involving international subrecipients and domestic start-up companies.
Percentage Of Time10%
Job Duty CategorySubrecipient Annual Risk Assessment
Duty/Responsibility
- Performs annual risk assessment, following risk assessment process, to identify any changes in circumstances that may affect subrecipient’s ability to meet grant requirements and to keep in compliance with Uniform Guidance – 2 CFR 200.
Percentage Of Time20%
Application Details
Special Instructions to Applicants
Applications will not be reviewed until after the full consideration deadline. This is a full-time remote position. This position will remain open until filled.
Please submit a cover letter that addresses how professional experiences align with identified required and preferred qualifications of the position; a current resume; and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification to candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactKathy Aitchison Kathy.Aitchison@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents