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Job Information

Colorado State University Assistant Coordinator, CE Events and Hospitality in Fort Collins, Colorado

Posting Detail Information

Working TitleAssistant Coordinator, CE Events and Hospitality

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202400452AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support I

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range50,000 - 60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

  • Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

  • Explore the additional perks of working at CSU here.

  • For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

  • Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on04/08/2024

Description of Work Unit

The C. Wayne McIlwraith Translational Medicine Institute ( TMI ) is operated under the Department of Clinical Science (College of Veterinary Medicine and Biomedical Sciences) at Colorado State University ( CSU ). The Institute provides a safe, secure, state-of-the-art facility for faculty, scientists, and staff for collaborative efforts in the area of research, entrepreneurial business development and continuing medical education aligned to the institute’s mission and vision. The TMI is a 130,000 sq. ft. building that opened in December 2018.

The CSUVetCE team @ TMI seeks to provide an unparalleled continuing education (CE) experience every day; something that we refer to as “CE Elevated”. We believe that people, animals, and the planet can be improved when inspired learners, engaged educators and relevant learning experiences collide; that is the purpose, the passion and the why behind our quest to provide CE Elevated experiences each day.

Our team is comprised of 3 pillars of stakeholder experience:

  • Overall onsite CE program experience,

  • CE laboratory experience and

  • The online experience.

We host up to 80+ courses each year including a wide variety of small animal, equine and human continuing medical education courses to graduate veterinarians, certified technicians, and medical professionals throughout the year. We are a small, but rapidly growing group and now is a great time to jump aboard the CSUVetCE team for the right person. We are a small, but rapidly growing group and now is a great time to jump aboard the CSUVetCE team for the right person. In our busy times, our team can have a series of 7-day work weeks; the responsibilities for which we work as team to distribute amongst ourselves.

Position Summary

Position is responsible for assisting in the coordination of the Continuing Education (CE) program at the Translational Medicine Institute. The position will be responsible for assisting the CE Events & Hospitality Coordinator and team in all aspects CE program execution including frequent, timely, courteous, and efficient communication with internal (other members of the CE team and TMI community) and external stakeholders (course participants, instructors, sponsor/vendors, etc.). In brief, this position in conjunction with the CE Events & Hospitality Coordinator set the tone for all aspects of the internal and external CE Elevated experience.

Additionally, this position will assist the CE Events & Hospitality Coordinator in logistics/planning/scheduling of instructional sessions and event coordination and the in-person experience for all CE Course visitors and stakeholders.

This position will be primarily responsible for in-person events, meetings, and courses.

Hours:Full-time position that will include shifts beyond normal business hours and on weekends; non-business hour responsibilities are shared amongst CE team members. Working during holidays and surrounding days is not an expectation for this position. Travel is not an expectation for this position.

Required Job Qualifications

  • B.A./B.S. Hospitality, Event Management, Project Management or in a related field

    PLUS

  • Demonstrated ability to organize, prioritize and manage multiple work projects and types of activities while meeting deadlines (i.e., project management) or Project Management Program certification ( PMP )

  • 1-3 years of relevant professional experience with facility coordination

  • 1-3 years of relevant professional experience with customer service

  • Troubleshooting problems and providing customer/stakeholder support

  • Excellent communication, team/interpersonal skills, and customer service

  • Exemplary organizational, detail and time management skills

  • Fluency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Zoom

  • Successful candidate must be legally authorized to work in the United States by time of application; the TMI /Clinical Sciences department will not provide visa sponsorship for these positions

Preferred Job Qualifications

  • Experience working in Higher Education

  • Experience in veterinary continuing education Experience in event planning / support / coordination

  • Experience and demonstrated excellence in customer service / stakeholder support -Experience developing and managing project budgets

  • Experience with project management software Monday.com and minimum of one area of certification in:

  • Account Management

  • Sales

  • Customer Success

  • Developer

  • Marketing

  • Demonstrated commitment to diversity, equity, inclusion, and social justice

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty CategoryCourse/Event Planning and Stakeholder Support

Duty/Responsibility

  • Collaborate with CE instructors and vendors to develop CE courses that address real and relevant medical (veterinary and human health care) training needs.

  • Draft CE course budgets that permit assessment of course financial viability

  • Communicate and manage the logistics of CE course development (course descriptions and agenda, teaching faculty, course scheduling, course notes & other content, vendor in-kind support, sponsor negotiations, etc.)

  • Support stakeholders (CE participant, instructor, vendor) before, during and after CE events to ensure delivery of a CE Elevated experience.

  • Support your CE teammates and TMI community members in their various roles in delivery of the same overall goals.

Percentage Of Time50

Job Duty CategoryTMI CE Operating Program Coordinator

Duty/Responsibility

  • Develop and maintain the Monday.com project management system and team Coordinate training and SOP for the use of the Monday.com program.

  • Program onboarding and assist in the development and growth of team existing and new members

  • Manage TMI CE Operating Program (Monday.com) with outside stakeholders to better communicate details like agendas, shuttles, instructors, contracts, etc.

Percentage Of Time35

Job Duty CategoryEvent and Logistical Support

Duty/Responsibility

  • Collaborate with members of the AV team in support of onsite CE course delivery, development of promotional materials, etc.

  • Collaborate with member of the Communications and Outreach team to proactively develop strategic marketing campaigns for our online, onsite and blended CE courses (including development of impactful digital assets, identification of strategic channels of distribution, and tracking of effectiveness)

Percentage Of Time15

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references by full consideration date of April 8, 2024.

This position will remain open until filled. To ensure full consideration, please apply by 4/8/2024, 11:59pm (MT).

CSU is committed to full inclusion of qualified individuals. References will not be contacted without prior notification of candidates. If you have questions, please contact Samantha Garcia samantha.garcia@colostate.edu

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search Contactsamantha.garcia@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

  • Cover Letter

  • Resume or CV

Optional Documents

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